Financial Specialist I

This position performs a wide variety of professional financial and accounting functions in support of the JDRDC Business Areas. Utilizes SAP FOCUS automated system for processing financial transactions for all JDRDC funds, including General, Title, Grant, and Gift Funds. Ascertains sufficient funds are available and uses correct coding elements. Prepares/processes a variety of financial documents in SAP FOCUS, to include: encumbrances, change orders, payment vouchers, cash receipts, journal entries, budget entries, and invoices. This position works under general supervision of the Financial Specialist III.

Performs detailed reconciliations per department policy, ATB-20. Assists in preparation of annual operating budgets and appropriate justifications. Monitors the WPFO budgets and billings. Ensures the integrity and accuracy of financial records, identifies errors, and prepares correcting entries. Maintains electronic ledgers and spreadsheets of budget and expenditure records. Assists in audits. Prepares and analyzes budget and expenditure reports using SAP FOCUS and Agency's internal expenditure approval system. Maintains complete and well-organized digital and hard-copy documentation of all financial actions. Trains other personnel, as needed, on finance/accounting processes/duties. 

This position oversees the daily accounts payable and accounts receivable work, as well as grant administration for the JDRDC. Development and preparation of accounts payable and receivable activities for the Juvenile and Domestic Relations District Court Services Unit, including creation of encumbrances (e.g., funds reservations, purchase orders, etc.), payments (e.g., purchase order, P-Card, check request), billing (e.g., invoicing), deposits (e.g., revenue), purchase card custodian, as well as monitoring, tracking, reconciliation, and reporting of the budget and budgetary transactions. With supervision from the Financial Specialist III, manages the federal and state grant development process and prepares grant financial reports. Interacts with staff, vendors, other agency contacts and officials both orally and in writing to respond to inquiries. Assists Financial Specialist III with budget process activities including third quarter, year-end, and carryover projections and submissions.

The assigned functional areas of this position are accounting, finance and business administration.