Purpose of Job
Assists and supervises personnel to monitor and collect all Athens-Clarke County revenue receivables, issuance of alcohol beverage licenses and occupation tax certificates, monitoring and performing clerical support, cash receipting, and other record-keeping and administrative functions. Ensures daily deposits and general journal entries are properly processed to the general ledger. Directs Accounts Payable in handling their tasks in a uniform, organized, and consistent manner and streamlining the technical process associated with payables. Ensures compliance with local, state, and federal policy and procedures, ordinances, laws, and Generally Accepted Accounting Principles. This position is also responsible for organizational training associated with payables, receivables, and Incode software. Serves as the back-up to the Financial Services Administrator. Also, assumes other duties as assigned.
Job Related Requirements
WORK SCHEDULE: Monday - Friday, 8 am - 5 pm
May be required to work on religious holidays.
Regular in-office and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness, and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions
Associate's Degree in Business, Finance, Accounting, or closely related field with three years of experience in tax revenue accounting, licensing, cash receipting, accounts payable, finance, or closely related required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
One year of supervisory experience is required.
Essential Duties, Responsibilities
Assists with daily operations of Business Occupation Tax and Alcohol Licensing, including other tax programs such as Mixed Drink Excise Tax, Hotel Motel Excise Tax, Brewery Tax, Vehicle Rental Tax, Franchise Fees, Financial Institution Tax, and other revenue collected by Financial Services.
Ensures daily deposits, revenue receipting, and general journal entries are properly processed/posted to the general ledger.
Ensures payables are handled in a uniform, organized, and consistent manner to ensure timely payment. Handles Vendor maintenance for payables by establishing and maintaining working relationships.
Maintain Vendor records for 1099 reportable information to the IRS, along with 1099 processing and submission.
Provides advice and guidance from requests for information from ACC departments and/or the general public over the phone, in person, and via e-mail regarding a variety of Finance procedures, programs, and/or other related information. Participating in interviews and staff selection for positions in the department.
Evaluates assigned staff; handles employee concerns, direct work assignments, counsels and disciplines employees, completes employee performance evaluations, and advises employees on department policies and procedures.
Assists and serves as backup for the Financial Services Administrator.
Performs related work as assigned.
Knowledge, Skills, and Abilities
Knowledge of the principles, practices, and procedures of the Financial Services Division and the operations and functions of the Finance Department.
Knowledge of accounting and business tax law and management practices, policies, and procedures as necessary in the completion of daily responsibilities.
Knowledge of the development and administration of operations and staff plans and objectives for the expedience and effectiveness of the specific duties of the position.
Knowledge of all applicable laws, ordinances, policies, standards, and regulations pertaining to the specific duties and responsibilities of the job.
Knowledge of and proficiency with computers.
Knowledge of government accounting and bookkeeping; relevant federal, state, and Unified Government laws, policies, and procedures; the Unified Government financial management system; local ordinances and state policies and regulations regarding business and alcohol licenses; and accounts payable processing methods and policies.
Ability to develop and administer policies, procedures, plans, and activities, and to monitor the performance of subordinates against measured, established goals.
Ability to develop and implement long-term goals for the team in order to promote effectiveness and efficiency.
Ability to keep informed of any changes in policy, methods, operations, and budgetary and equipment needs, etc., as they pertain to departmental operations and activities.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public, and all other groups involved in the activities of the Financial Services Division as they relate to the Finance Department.
Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
Ability to deal effectively with organizational, management, human relations, and technical subjects.
Ability to utilize independent judgment and discretion in managing subordinates, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Ability to handle the required mathematical and statistical calculations.
Ability to read, understand, and interpret personnel and financial reports and related materials.
Ability to utilize various software packages.
Ability to utilize office equipment such as computers, fax machines, and copy machines.