Fire Department Administrator

The Town of Windsor, CT is seeking a collaborative and experienced professional to join our management staff as the Fire Department Administrator of the Volunteer Fire Department. This full-time position is a fantastic opportunity for someone who is passionate about emergency services, specifically the fire service. If you are someone who enjoys working with a wide variety of volunteer firefighters, seeing tangible results from your work and the administrative ability to manage the purchasing and data systems of the fire department, we invite you to apply. We are looking for a motivated, team-oriented partner who takes pride in high-quality outcomes and cares about community service. We cannot wait to meet you!

The Position:

As a Fire Department Administrator,

This position reports to the Town Manager and works in partnership to assist the Volunteer Fire Chief and staff from the Fire Department and the Fire Marshal’s office.

Key responsibilities include:

• Managing the data needs of the fire department, including NERIS reports, firefighter attendance, annual physicals, inventories, etc.
• Purchasing the needs of the fire department on a weekly, monthly and yearly basis
• Preparing RFPs, conducting pre-bid meetings, and evaluating vendor proposals
• Assisting with capital planning and identifying facility/equipment needs and future improvement projects
• Preparing the annual budget and monitoring expenditures during the year. With the Fire Chief, attends budget workshops and presents as required. Assists Chief in budget decisions during the year
• Working with the Fire Chief and their staff; including attending staff meetings, creating ad hoc reports as requested, recommending solutions as needed
• Managing the maintenance of five firehouses with the assistance of the town’s Building Maintenance staff
• Supporting the Fire Department, as needed, during large incidents
• Liaison with EMS management on their building needs for the Fire/EMS headquarters
• Participating on the Town’s Extended Leadership Team (ELT)

Our Ideal Candidate Will:

• Be team-oriented with strong organizational and problem-solving skills
• Communicate clearly and professionally with a wide variety of stakeholders
• Be knowledgeable about emergency services
• Work collaboratively with volunteers and internal departments
• Stay on top of evolving technologies related to report writing, inventory management and the fire service
• Be knowledgeable and skilled in the use of MS Office applications (Excel, Word, Outlook), and the Internet

Minimum Qualifications:

Education and Experience:

• Bachelor’s degree in management or Public Administration OR
• Associate’s degree in a related field and five (5) years of relevant experience; OR
• Any equivalent combination of education and experience.

Special Requirements:

• Valid driver’s license or ability to obtain one. A Q endorsement or CDL license is preferred.
• Successful completion of the Town’s background and drug screening (including screening for marijuana).

Salary and Benefits:

The expected hiring range for this position is $75,000 to $83,000, with starting salary depending on qualifications. Town employees enjoy a comprehensive benefits package including:

• Medical, dental, and life insurance
• Defined contribution retirement plan
• Short- and long-term disability insurance
• Tuition reimbursement
• Paid holidays, vacation, and sick leave
• Opportunities for professional development

To Apply:

Complete an on-line application at https://www.windsorct.gov/718/Career-Opportunitiesand attach a resume and cover letter by August 3, 2026 at 5:00 p.m. The Town of Windsor is an Equal Opportunity Employer and values diversity at all levels of the workforce. EOE/AA.