The Project Coordinator provides administrative, procurement, logistics, onboarding, and property-management support to the Fort Irwin Fire Department. This role serves as the central coordination point for purchasing, data tracking, CAC administration, onboarding packages, and communication with Akima Shared Services. The position reports to the Deputy Fire Chief and supports Section Chiefs and the Quality Manager with operational and administrative needs that ensure compliance and readiness.
Responsibilities
+ Process and track all purchase requests for the department.
+ Maintain the procurement tracker and all related documentation.
+ Serve as the department P-Card holder and complete reconciliations.
+ Coordinate with Procurement, P-Card Team, Project Controller, and leadership. Source materials, collect quotes, verify pricing, and ensure audit-ready documentation.
+ Manage inventory trackers and electronic tracking devices.
+ Assist with stocking, receiving, shipping, and delivery verification.
+ Support inventory result requirements at all required levels except drug inventories.
+ Collect and compile metrics and operational data.
+ Track and document vehicle dispatch as assigned.
+ Prepare and submit CAC paperwork and other security documentation.
+ Assemble onboarding packages and act as HR liaison.
+ Maintain SOP tracking, version control, and distribution.
+ Support administrative duties, reporting, and document control needs.
+ Assist with property management for GFP, CAP, and COP.
+ Enter and maintain accurate data in required government property systems.
+ Coordinate with Akima Shared Services for IT, payroll, benefits, and EAP issues.
+ Perform other duties as assigned.
Qualifications
+ U.S. citizenship and eligibility to obtain and maintain a DoD CAC.
+ Experience in procurement, logistics, project coordination, or administrative work.
+ Ability to manage purchase orders and financial documentation.
+ Strong organizational and communication skills.
+ Proficiency with Excel, Outlook, and tracking systems.
+ Valid driver’s license.
Desired Qualifications:
+ Experience in DoD, fire department, or government contracting support roles.
+ Knowledge of GFP, CAP, and COP property processes.
+ Experience with onboarding workflows and security documentation.
+ Familiarity with logistics systems and inventory tracking tools.
Job ID
2026-22970
Work Type
On-Site
Pay Range
$28.00 - $30.00/hr
Health & Welfare
$5.09
Benefits
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Company Description
Work Where it Matters
Akima Intra-Data (AID), an Akima company, is not just another federal logistics services provider. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At AID, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, AID provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, AID delivers flexible, full-spectrum facilities, maintenance, and repair and logistics services that enable our customers to reduce operating costs, improve productivity, and enhance the value of their existing assets.
As an AID employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).