Fire/Rescue Administration Specialist

Fire/Rescue Administration Specialist

Salary

$50,915.31 Annually

Location

JFRD Headquarters - 515 N. Julia Street, Jacksonville, FL

Job Type

Civil Service

Job Number

2026-07100

Department

FIRE AND RESCUE

Opening Date

08/24/2026

Closing Date

8/31/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered "yes" to any of these questions, you need to complete your application now. Work for the city you love!!!

Jacksonville Fire and Rescue is actively seeking a Administration Specialist.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is advanced administrative technically varied and complex Fire and Rescue Department clerical functions in reviewing, processing, auditing, and maintaining Fire/Rescue Dept. payroll, accounting, grants, procurement, account receivables, and account payable transactions, records, and reports. Work requires knowledge of techniques, methods, and procedures used in performing technical administrative related functions which involves the operation of standard office equipment and is learned on the job and through specialized training. Experience is usually gained through a combination of training and experience in the Fire and Rescue Department. Contacts require basic courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions, or obtain clarification. The work is semi-routine where tasks are covered by procedures or precedents, and although patterned, some latitude is permitted to consider and choose the most appropriate technique, method, or procedure to follow. Work is performed in an office environment. The physical demands consist mainly of sitting or standing at a workstation for extended periods of time. Operates standard office equipment and a computer using word processing, spreadsheet, email, and financial accounting software applications, and occasionally lifting and moving light objects weighing less than 50 pounds. The work is performed under general supervision.

Examples of Work

• Inspects reviews and/or maintains a complex record system involving varied administrative processes involving payroll, accounting, grants, procurement, account receivables, and account payable transactions in compliance with local, state, and federal guidelines.
• Reviews, audits, processes, and submits various financial payments through the various accounting systems of the City.
• Prepares journal entries into the City's electronic accounting system.
• Processes payments and/or checks for employees, vendors, grant agencies, and external customers.
• Processes pay, direct deposits, child support, insurance, or credit union deductions, name and address changes, workers compensation, leave rollback/sellback and other related payroll transactions.
• Calculates and processes retro payments owed to employees.
• Operates standard office equipment and a computer using word processing, spreadsheet, email, and financial accounting software applications.
• Recommends, coordinates, and implements Fire and Rescue Department administrative practices and procedures to facilitate work processes and accomplish unit activities.
• Interprets laws, rules, regulations, and policies for the purpose of answering inquiries, resolving complaints, or resolving work related problems.
• Requires a thorough knowledge of uniformed firefighter's collective bargaining agreement language involving multiple incentive and supplemental payments, type, frequency and amount of such payments, and an understanding of their calculations.
• Prepares correspondence relating to Fire and Rescue administrative activities for the purpose of presenting information or resolving complaints or work-related problems.
• Maintains administrative records and files.
• Demonstrates proficiency in the City of Jacksonville Core Competencies.
• Performs related duties as required.

Knowledge, Skills and Abilities

• Knowledge of payroll, accounting, grant management, procurement, account receivables, and account payables principles, practices, procedures, and methods.
• Knowledge of techniques, methods and procedures in computer and software operations specific to the Fire and Rescue Department.
• Skill in making and verifying mathematical calculations.
• Skill in processing payroll and other financial transactions and maintaining fiscal records using a financial accounting software system.
• Skill in operating standard office equipment.
• Ability to apply accounting and payroll knowledge to work assignments.
• Ability to use word processing, spreadsheet, email, and related software applications.
• Ability to analyze and audit accounting, payroll, leave, grant, and procurement data.
• Ability to read, comprehend, and apply job-related rules, policies, and procedures.
• Ability to communicate effectively, both orally and in writing.
• Ability to prepare reports.
• Ability to review and monitor the work of others.

Open Requirements/Supplemental Information

• Three (3) years of education and/or experience performing administrative, clerical, or data entry work, such as, Emergency Medical Services (EMS) records management, updating databases to track and retrieve fiscal records, and/or customer service experience is required.

• Dependent upon assignment, incumbent will be assigned to a specific area(s) of responsibility, such as accounts receivable, accounts payable, payroll, procurement, EMS billing and records management, administrative, customer service, and/or grants management.

• HIPAA Compliance training, GovQA training, National Incident Management System (NMS), and Incident Command System (ICS) training is preferred.

OTHER REQUIREMENTS:

• The probationary period for this class is six months.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school's name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make "info@governmentjobs.com" a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veterans preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded the veteran's preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans' Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes
• No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes
• No

03

This position is located in an office and is not a remote position.

• I have read and understand the above statement.

04

The budgeted annual salary for this position is $50,915.31 . This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)

• Yes
• No

05

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

06

Do you have a three (3) years of education and/or experience preforming administrative, clerical or data entry work, such as, Emergency Medical Services (EMS) records, management, updating databases to track and retrieve fiscal records, and/or customer service experience.

• Yes
• No

07

Provide a detailed description (at least 3-4 complete sentences) of your experience.

08

Indicate the organization(s) you worked for where you gained this experience.

09

HIPPA Compliance training, GovQA training, National Incident Management System (NMS), and Incident Command System (ICS) training is preferred. Have you had any of this training. Select all that apply.

• HIPPA Compliance
• GovQA
• National Incident Management System (NMS)
• Incident Command System
• None of the above.

10

Dependent upon assignment, incumbent will be assigned to a specific area(s) of responsibility. Do you have the following specific skill set? Check all that apply.

• Accounts Receivable
• Accounts Payable
• Payroll
• Procurement
• Billing
• None of the above.

11

Provide a detailed description (at least 3-4 complete sentences) of your experience.

12

Indicate the organization(s) you worked for where you gained this experience.

13

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you dont live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
• No, I am not claiming veterans preference and this does not apply to me.

14

If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

Required Question

Employer City of Jacksonville

Address 117 W. Duval St.

Suite 100

Jacksonville, Florida, 32202

Website http://www.coj.net/departments/employee-services.aspx