Firm Administrator

Firm Administrator - Litigation Law Firm

Location: Claremont, California

Employment Type: Full-time

A well-established litigation law firm is seeking an experienced Firm Administrator to oversee daily operations, personnel management, and business functions. This role works closely with firm leadership to support short- and long-term goals, ensure operational efficiency, and maintain compliance with firm policies and procedures. The ideal candidate is a confident leader with strong organizational skills, sound judgment, and experience managing professional staff in a law firm or similar environment.

Key Responsibilities

* Oversee day-to-day firm operations and supervise all employees

* Manage recruiting efforts and assess ongoing staffing needs

* Maintain employee handbook and ensure compliance with applicable regulations

* Oversee employee onboarding, offboarding, performance reviews, and personnel files

* Coordinate employee schedules and review timecards and overtime

* Serve as liaison with business insurers and outside vendors

* Assist attorneys with renewal and update filings with the State Bar of California and Secretary of State

* Maintain current firm-wide case lists

* Plan firm events and coordinate participation in sponsored events

* Supervise and oversee office administration, including oversight of the Beverly Hills office