Fiscal Assistant - WE059

Do you have Knowledge and familiarity with accounting or fiscal functions and procedures?

Come join DGS as a Fiscal Assistant!

Title: Fiscal Assistant - WE059

State Role Title: Admin Office Specialist III

Hiring Range: $18.00 - $24.00 per hour

Pay Band: 3

Agency: Department of General Services

Location: Washington Building

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

Come join DGS"s fiscal department as a Fiscal Assistant! The Fiscal Assistant provides clerical and administrative support to the agency's fiscal services unit. This position assists with routine financial transactions, data entry, document processing, and record maintenance in support of accounts payable, revenue/cash receipts, accounts receivable, and general ledger fiscal functions.

Job duties include, but are not limited to:

• Assistance with keying invoices, travel, revenue refunds, eVA refunds and Virginia Distribution Center (VDC) refunds.
• Assistance with updating the log with paid information from the staff"s log and eVA updates. 
• Receive daily cash receipts, scan checks using Teller Scan TS240 and resolve any scanning issues.
• Process daily mail, open and distribute to appropriate staff and divisions.
• Collections: assist with the collection process, for the larger Divisions (DCLS, VDC, and FLT)
• Research: assist AR staff with pulling/locating deposits/journals for back up documentation prior to entering adjustments.
• Respond to inquiries for copies of documentation or for review within the required timeframe.

This position will be located in Richmond, Virginia and must report on-site.

This position is hourly / wage and does not include benefits. All wage employees are limited to working no more than 29 hours per week on average, with a maximum of 1500 hours, over a 12-month period. Work hours may vary based on agency needs and funding availability. Agency hours are between 8:15 AM and 5:00 PM Monday-Friday.

Minimum Requirements

• Experience with office procedures, data entry, and record maintenance.
• Knowledge and familiarity with accounting or fiscal functions and procedures.
• Strong skills in the use of PCs, including experience using word processors and spreadsheets.
• Ability to perform accurate data entry and basic calculations.
• Ability to manage multiple work assignments within established timeframes.
• Ability to maintain confidentiality of financial and personnel information.
• Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors.
• Ability to work independently and as part of a team.
• Attention to detail and ability to follow written procedures.

Additional Considerations

• Knowledge of Commonwealth of Virginia fiscal policies and procedures, including the Prompt Pay Act or Commonwealth Accounting Policies & Procedures (CAPP) Manual.
• Knowledge of Generally Accepted Accounting Principles (GAAP), including accrual and cash basis financials.
• Experience with automated financial systems
• Experience with general ledger accounting or reporting.
• Experience with accounts payable.
• Experience with accounts receivable.
• Experience with revenue/cash receipts.
• Experience with Cardinal financials.
• Experience with eVA.
• Experience with PeopleSoft.

Special Instructions

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application.

Online applications should be submitted via jobs.virginia.gov.

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.

You will be provided with confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after Thursday, July 9th, 2026. Please refer to the "Your Application" page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidate must pass a criminal background check.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

From July 1, 2026, through January 21, 2029, applicants who were terminated from a position of employment with the federal government on or after January 1, 2025 due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency may be eligible for HB494 Federal Employee Priority Consideration. Applicants seeking HB494 Federal Employee Priority Consideration must identify themselves within the state application process and provide supporting documentation, including a Standard Form 50 (SF-50), verifying their eligibility.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: DGS Human Resources

Phone: 804-786-3910

Email: jobs@dgs.virginia.gov