Fiscal Manager (Business Office) 81000

Fiscal Manager (Business Office) 81000

Salary

See Position Description

Location

UH Maui College, Maui County, HI

Job Type

Full-Time Permanent

Job Number

2026-01442

Department

University of Hawaii Maui College

Division

Administrative Services

Opening Date

07/07/2026

Closing Date

7/21/2026 11:59 PM Hawaii

Position Number:

0081000

Description

Title: Fiscal Manager

Position Number: 0081000

Hiring Unit: Administrative Affairs (Business Office)

Location: Kahului, Maui

Date Posted: July 07, 2026

Closing Date: July 21, 2026

Salary: Salary schedules and placement information

Additional Salary Information: Pay Band B: Minimum $5,640/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other Conditions:

This is NOT a remote position - the job requires in-person work.

Duties and Responsibilities:

(NOTE: denotes Essential Functions)

• Strategic Fiscal Leadership: Serves as the Chief Fiscal Administrator for University of Hawaii Maui College (UHMC), overseeing the development, planning, and administration of all appropriated (General, Special, Revolving) and sponsored activities. This includes resource development, budget formulation, procurement, revenue generation, and overall business management.
• Organizational Supervision and Evaluation: Directs and supervises a comprehensive team providing fiscal and personnel support to UHMC. This includes managing staffing matters, writing annual program reviews, updating service outcomes, and providing leadership to meet accreditation standards. Oversees the procurement services center, ensuring efficient shared services and monitoring the financial performance of all campus departments. Acts as a catalyst for organizational change by fostering a culture of innovation and encouraging staff to utilize creative reasoning to resolve long-standing fiscal challenges.
• Departmental Support and Training: Functions as the resident expert on Federal, State, and University regulations. This includes staying informed on legislative changes affecting General/Special funds and federal policy changes affecting financial aid and sponsored awards. Analyzes the impact of these changes and directs their implementation at UHMC and advises, assists, and trains faculty and staff to ensure compliance. Provides subject matter expertise, direction, and training to all departments/units regarding budget allocations, revenue, and expenditure levels. Advises faculty and staff on fiscal matters and identifies appropriate funding sources to facilitate program objectives while ensuring adherence to budgetary guidelines.
• Financial Planning, Budgeting and Reporting: Formulates and executes complex financial plans, budget requests, and spending projections for all funding sources to ensure institutional fiscal stability. Serves as the primary liaison with the University, Community College Budget Office, and other governmental agencies regarding budgets and program operations. Oversees the preparation of comprehensive reports and expenditure-driven metrics, presents to the Vice Chancellor of Administrative Affairs and senior leadership.
• Continuous Process Improvement: Leads the identification and implementation of innovative business practices and emerging technologies to modernize fiscal operations, enhance service delivery, and increase overall administrative efficiency. Continuously evaluates and assesses the effectiveness of office workflows-including procurement, payroll, and grant lifecycles-to eliminate redundancies, streamline processes, and ensure the most efficient use of services across all campus departments.
• Policy Development and Internal Controls: Directs the design and implementation of policies, procedures, and practices that ensure fiscal and operational safeguards. Evaluates and enforces internal control directives to protect institutional assets and ensure the financial integrity of financial statements. Interprets laws and directives, including the Governor's Budget Execution Policies, to ensure compliance. Identifies problem areas through audits and evaluations to maintain clear, efficient procedures that comply with University, State, Federal, legislative guidelines, and sponsor requirements.
• Operations and Procurement Management: Directs core business functions including procurement, accounts payable and receivables, tuition and fees collections, cash management, inventory, and property management. Serves as the campus Fiscal Administrator, with authority to approve and authorize purchases up to $25,000.
• Fiscal Oversight of Specialized Programs: Oversees the campus Procurement Card (P-Card) Program, self-sustaining revenue-generating programs, and payroll functions to ensure timely and accurate payments and resolution of errors. Manages bursar activities for the student financial information system and ensures compliance with federal regulations regarding federal aid refunding.
• Data-Driven Innovation: Uses data and metrics to analyze productivity and expenditure trends, and prepares comprehensive reports for senior leadership. Assess the effectiveness of office processes and information technology utilization, serving as a subject matter expert for the implementation or upgrade of new fiscal tools and processes, specifically focusing on the adoption of digital solutions to automate manual processes and maximize the capabilities of institutional information technology.
• Grant Lifecycle Management: Provides strategic guidance and oversight for the pre- and post-award administration of sponsored projects. This includes guidance and oversight for identification of funding sources, grant applications, managing the "cradle to grave" lifecycle of extramural funding, and ensuring the timely filing of performance and final sponsor reports.
• Audit and Effort Reporting: Responsible for the college's audits, effort reporting processes, and other University or sponsor-driven audits or site visits.
• Relationship Building: Fosters a culture of collaboration and builds relationships with departments, key stakeholders, nonprofit agencies, and private parties to support the strategic mission and provide authoritative advice on fiscal administration matters.
• Other duties as assigned.

Minimum Qualifications:

Education and Professional Work Experience:

• Possession of a baccalaureate degree in Business Administration or related field and five (5) years of progressively responsible professional experience with responsibilities for business and/or fiscal administration, (two (2) years must include supervising staff in related functions); or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.

Knowledge, Skills, and Abilities:

• Considerable working knowledge of principles, practices, and techniques in the area of fiscal management and/or research administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, and theories and systems associated with Business and/or Fiscal Management.
• Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparing reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software. Considerable understanding of the capabilities of computerized applications used in institutional and research administration.
• Demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications:

• Professional Experience and Supervisory Leadership:
• Leadership Style: Must possess a dynamic, collegial, and consensus-building leadership style, with a strong commitment to mentoring and the professional development of staff.
• Planning and Oversight: Demonstrated ability to plan and supervise the work of subordinate professional, clerical, and technical personnel.
• Management and Operational Skills:
• Complex Problem Solving: Proven skills in organizing and managing within an organization governed by complex regulations while remaining customer service-oriented.
• Financial Analysis: Ability to analyze financial statements, discern trends, and apply analytical techniques (such as ratios) to asset and liability accounts.
• Decision Making: Demonstrated ability to make sound recommendations and decisions.
• Accounting Standards: Extensive knowledge of generally accepted governmental accounting principles, fund accounting systems, and advanced knowledge of asset, liability, revenue, and expenditure accounting.
• Institutional Policies: Working knowledge of University of Hawaii (UH) and Research Corporation of the University of Hawaii (RCUH) policies and procedures.
• Management Theory: Considerable knowledge of the theories and practices of organization, management, and personnel administration.
• Operational Management: Strong attention to detail, organizational skills, and the ability to prioritize and work in a multi-task environment while remaining customer service-oriented.

Desirable Qualifications:

• Advanced Education: Possession of a Master's degree in Business Administration or a related field.
• Institutional Experience: Professional experience in business and or fiscal administration working in a higher educational environment, with a preference for experience at the community college level.
• Specialized Financial Experience: Previous professional responsibilities specifically in government accounting and budget execution.
• Grant Experience: Experience in grant development, post-award grant execution and closeout, or research activities within a higher education setting.
• Technical Proficiency:
• Experience working with computerized fiscal accounting systems.
• Advanced experience working with spreadsheets, specifically Microsoft Excel.
• In-depth Knowledge of Operations:
• Comprehensive knowledge of the University of Hawaii and the State of Hawaii's governmental operations.
• Considerable knowledge of the fiscal and administrative policies and procedures typically found in higher education institutions.
• The ability to apply knowledge of Native Hawaiian culture to effectively collaborate with multicultural groups and individuals from diverse academic, cultural, and socioeconomic backgrounds.

Inquiries:

Name: UH Maui College, Human Resources

Phone:808-984-3381

Email:mauihr@hawaii.edu

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

• A one- to two-page statement outlining ways in which you meet the minimum and desirable qualifications;
• Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.
• Academic record/grade summaries will NOT be accepted.
• Diplomas and copies will NOT be accepted.
• Resume
• Three (3) professional references with contact information (including email addresses)
• Optional letters of recommendation.

Incomplete applications will NOT be considered.

NOTE:

• The application will be incomplete if materials are unreadable, illegible, password-protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Maui College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

If you have not applied for a position before using NEOGOV, you will need to create an account.

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Department University of Hawaii Maui College Address 310 W. Kaahumanu Ave

Kahului, Hawaii, 96732

Website http://workatuh.hawaii.edu