Fiscal Manager (ORS Financial Compliance, 81389)

Fiscal Manager (ORS Financial Compliance, 81389)

Location

Honolulu, HI

Job Type

Full-Time Permanent

Job Number

2026-00612

Department

Office of the Vice President for Research and Innovation System

Division

Office of Research Services

Opening Date

03/19/2026

Closing Date

4/3/2026 11:59 PM Hawaii

Position Number:

0081389

Description

Title: Fiscal Manager (ORS Financial Compliance)

Position Number: 0081389

Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI), Office of Research Services (ORS), Office of Financial Compliance

Date Posted: March 19, 2026

Closing Date: April 3, 2026

Band: Pay Band D (PBD)

Salary: salary schedules and placement information

Additional Salary Information: Commensurate with education and experience

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Other Conditions: This is not a remote position.

Duties and Responsibilities

( denotes essential functions)

• Leads, plans and directs the University's system-wide extramural grant & contract financial compliance program which includes responsibility for review and development of programmatic short- & long-range goals, objectives and plans.
• Responsible for the Universitys system-wide, highly complex, specialized subject area of extramural grant and contract financial compliance.
• Serves as the system-wide Subject Matter Expert (SME) in extramural funding financial compliance with responsibility to provide technical advice and interpretation of rules, regulations, policies and procedures.
• Keeps abreast of current regulatory requirements and trends through participation in professional organizations (i.e. FDP, COGR, NCURA).
• Advises and provides recommendations to leadership and the University research community about applicable federal and state rules and regulations, and University policies and procedures.
• Develops and conducts training for the University research community on applicable federal laws /regulations relating to the administration of federal funds, in accordance with the Uniform Guidance (i.e. cost principals, administration of property and equipment, subrecipient monitoring, cash management, Effort Reporting) and other applicable laws, regulations, policies and procedures.
• Responsible for coordinating the annual Single Audit, sponsor audits and other external reviews. Represents the University in communication and resolution of corrective actions in response to any findings.
• Responsible for maintaining system wide policies and procedures related to extramural funding financial compliance and drafting updates to policies and procedure as needed to ensure continued compliance
• Manages and supervises subordinates to ensure compliance with extramural funding requirements and integrity of financial transactions.
• Directs & supervises the preparation, reconciliation and submission of the Schedule of Expenditures of Federal Awards (SEFA) and other data requested for the Single Audit and Financial Statement Audit.
• Designs and implements internal controls to ensure compliance with regulatory requirements over extramural funding.
• Provides leadership and direction relating to the Universitys system wide internal control compliance program over extramural funding.
• Directs, manages, and supervises the administration and coordination of the preparation and submission of reports / certifications to sponsors, University leadership and the research community.
• Manages subordinates on performing subrecipient monitoring activities, Effort Certification and Cost Sharing Effort Certifications to ensure compliance with federal laws, regulations, University policies and procedures and award terms and conditions.
• Advises on necessary language appropriate for applicable subrecipient agreements and addresses tax clearance and other issues that may arise in developing a subaward.
• Establishes and maintains productive relationships with University and Research Corporation at the University of Hawai'i (RCUH) leadership external sponsors, auditors, and the University research community.
• Provides oversight over Special Fund Research Recharge Centers (SRRC) which includes Specialized Service Facilities.
• Assigns work, establishes performance expectations and evaluates subordinates in accordance with policies and procedures.
• Participates in both financial and research administration system upgrades and other directives (i.e. transfer of Internal Service Ordered accounts) impacting the financial compliance functions, serving as the SME.
• Other duties as assigned

Minimum Qualifications

Education and Professional Work Experience:

• Possession of a baccalaureate degree in Accounting, Business Administration, Finance, or related field and 10 year(s) of progressively responsible professional experience with responsibilities for compliance with government financial regulations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities:

• Extensive knowledge of innovative and state-of-the-art principles, concepts, emerging theories, the current federal and state laws and associated rules, regulations and interpretations and systems associated with government, non-profit organizations or higher education.
• Demonstrated ability to develop short- and long-term plans of actions, understand problems from a broad perspective, use unconventional reasoning to discern broad underlying principles and issues when problem solving.
• Demonstrated written and verbal mastery in presenting ideas, theories, issues and models clearly and accurately using persuasion and negotiation to build consensus and cooperation and provide long-term direction and leadership.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications:

• Possession of a master's degree in Accounting, Business Administration, Finance or related field.
• Proficient knowledge of higher education or non-profit organization administration systems, rules and regulations.
• Budget and procurement experience in public higher education or at a Hawai'i state agency.
• Financial management experience in higher education including financial aid, extramural grants and contracts, and capital asset administration.
• Knowledge of the University of Hawai'i, RCUH, State of Hawai'i, and federal government laws, rules and regulations.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and upload required documents. Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire).

NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.

Inquiries:

Victoria Rivera; riveravg@hawaii.edu

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Website http://workatuh.hawaii.edu