Fiscal Officer

General Summary: Establishes and monitors financial management system providing effective control over and accountability for all funds, property, and other assets, within the guidelines of federal and state laws, local government codes, and department policies and procedures. Reports to Director or other designated person and works with public accountants, federal agencies, sub-recipients, co-workers, and the public to ensure compliance with regulations governing the use of federal funds and provides accountability to the public and other users of financial information. Position may supervise and/or train subordinate accountant personnel.

Key Responsibilities and Performance Standards

• Manages the financial operations, including budgeting, forecasting, reporting, and regulatory compliance, ensuring funds are spent according to policy. Conducts various Procurement procedures in accordance to policy. Supervises, directs and evaluates assigned staff. Responds to financial inquiries from departmental staff, governmental agencies, contractors, auditors, etc.
• Monitors grant contracts and grant funded projects: maintains extensive knowledge of grant contracts, requirements and grant management processes and regulations; reviews and approves grant fund reimbursements and related payments. Assists external and internal auditors with the review of departmental financial activities.
• Works closely with Finance Department to ensure proper internal controls are in place, timely reconciliations are performed and a Budget Funding Model for the departmental programs is established each year.
• Reconciles various general ledger accounts, letters of credit, posting receipts, disbursements, and adjustments to proper journals, ledgers, and accounts. Processes necessary drawdowns in timely manner, at least monthly. Administers the overall loan servicing area and ensures that everything is in conformance with the City of Augusta policies and procedures as well as state and federal regulations.
• Prepares, maintains and submits a variety of financial reports and records as required by local, state or federal rules and regulations; and prepares, completes, analyzes and reviews a variety of month end, quarterly and yearly financial reports, budget documents and authorization forms.
• Analyzes proposed projects from a financial perspective to include funding sources and availability of funds; coordinates and evaluates needed components of the project; develops plans and coordinates with appropriate staff to implement project.
• Performs other duties of a similar nature or level.