Fiscal Officer I

Hiring Range: $64,296.44 to $86,127.86

Additional Detail

The City of Alexandria is bordered by Washington D.C. and the Potomac River, Arlington and Fairfax counties, and Maryland. The small city has a cosmopolitan feel with 150,000 people living within its 15.75 square miles. At the Department of Community and Human Services, we provide essential safety net services to help city residents enjoy a sense of well-being, safety and self-sufficiency. Our behavioral health programs provide compassionate services that support self-determination and recovery. The beauty of our diverse and resilient people and our commitment to race and social equity, coupled with a historic district dating to 1749, charming waterfront, vibrant arts community and unique places for foodies and shopping, make the City of Alexandria a uniquely wonderful place to live, work and play. We invite all qualified candidates to learn more and apply for our Fiscal Officer I position.

Fiscal Manager (Fiscal Officer I) is the management level in the occupational group for Accountant. Employees are responsible for overall management and administration of the fiscal and budget operations of a Local Department of Social Services. The Fiscal Manager is distinguished from the Accountant by having responsibility for the overall management of the fiscal operations of a Local Department of Social Services.

The Fiscal Officer I will work under minimal supervision to complete most assignments. Perform analytical work involving managing, explaining, and forecasting the formulation of budget estimates, including developing fund requirements to support operating programs. Manage various grants and develop local procedures and policies for program matters.

Examples of Duties:

• Responsible for executing a multi-million dollar approved budget for the Children and Family Services Center. Exercising program controls over obligations and expenditures of appropriated funds and the provision of administrative management services.
• Reviews, analyzes, edits, and consolidates budget estimates of the assigned program, ensuring budget material is accurate and consistent; examining the significant impact of policy changes on new or revised program requirements and funding decisions on program accomplishments.
• Plans and participates in budget preparation and mid-year budget revisions, including budget submissions of contract agencies. Monitors and evaluates operating programs' fiscal condition, ensuring expenditures are spent within the fiscal year. Approve invoices for payment, purchase requisitions, deposits, and warrants for payment of goods and services.
• Conduct budgetary and financial analysis of the actual budget to determine variances, analyzes complex budget and financial issues, and make recommendations regarding budget issues such as reductions, increases, and alternate methods for accomplishing budget goals.
• Develop quarterly expenditure projections, process journal vouchers for expenditures and revenue transfer, prepare the budget section for grant applications, administer grants to ensure allocated funds are not expended and prepare and submit financial reports to grantors.
• Approve all expenditure requests to be charged against a grant or contract. Review the expenditure of grant or contract funds to ensure that funds used are reasonable, allowable, and allocable as defined in OMB Circular A-21; provide audit reports for sub-recipient in compliance with OMB A-133.
• Prepare external and internal monthly/quarterly financial reports, and track and monitors reimbursement requests. Ensure that proper internal accounting procedures and financial statements comply with GAAFR (Government Accounting, Auditing, and Financial Reporting).
• Manage and perform regular reconciliation on expenditure and revenue transactions, including special revenue accounts, general fund accounts, and donation accounts. Review and analyze expenditure and revenue transaction records posted to the accounting system and prepare the journal entry to correct any discrepancies posted to the general ledger.
• Conducts State and City annual year-end closeout for special revenue accounts and serves as one of the liaisons for auditing of programs. Monitor the supervision of staff workflow to ensure proper financial reporting, processing of accounts payables & accounts receivable, proper accounting procedures, and internal controls are followed.
• Review and approve Kronos for immediate staff. Coordinate with Procurement on the development of requests for proposals (RFPs). Setup and analyzes the spending of encumbrances.

Minimum Qualifications:

Bachelor's degree in accounting, finance, business or public administration, or related field. Considerable knowledge of accounting principles and laws, including GAAFR (Government Accounting, Auditing and Financial Reporting); Considerable knowledge of auditing standards, public administration, and/or regulatory compliance; Considerable knowledge of budgetary principles and practices. Considerable knowledge of management techniques and supervising personnel. Skill in the use of personal computers, including spreadsheet applications and statistical packages. Demonstrated ability to analyze and interpret fiscal and accounting data; Demonstrated ability to prepare and present reports and recommendations; Demonstrated ability to communicate effectively both orally and in writing; Demonstrated ability to deal courteously and diplomatically with other employees, managers and the general public. Demonstrated ability to organize work and meet critical deadlines.

Preferred Qualifications:

Four-Year College Degree and completion of college-level courses in the principles and theories of accounting, budgeting, procurement, contracting, human resources management, training or related administrative management experience in the subject matter area; Some experience in progressively-responsible positions involving public administration, including some experience in public financial planning and administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.