Fiscal Operations Manager

Position Details

Position Information

Announcement Number STAFF - VA - 26362 For questions regarding this position, please contact:

Stephanie Pierce

stephanie.pierce1@montana.edu

406-994-5171

Classification Title Budget Analyst II Working Title Fiscal Operations Manager Brief Position Overview

The Fiscal Operations Manager performs a wide variety of business processes such as budgeting, financial reporting, and accounting.

This position reports directly the Plant Sciences and Plant Pathology Department Head and works closely with the College's Budget and Fiscal Director, HR Business Partner, and Fiscal Shared Services staff.

Position Number 4M1157 Department Plant Sciences Division College of Agriculture/MAES Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary Salary range of $24.78 to $27.28 hourly, commensurate with experience, education, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open

Position Details

General Statement

The Fiscal Operations Manager performs a wide variety of business processes such as budgeting, financial reporting, and accounting.

This position reports directly the Plant Sciences and Plant Pathology Department Head and works closely with the College's Budget and Fiscal Director, HR Business Partner, and Fiscal Shared Services staff.

Duties and Responsibilities

• Provide oversight of a large departmental budget consisting of 400 accounts from diverse funding sources.
• Organize and drive the departmental budget process steps and timelines, coordinating with the Budget Office and College schedule. Clearly communicate deliverables and dates.
• Analyze prior year data, current year spending, budget variances and inputs to create the next year's line-item budget. Accurately upload the budget into budget tool/software by the deadlines.
• Act as a consultant for faculty to independently interpret and apply complex policies and procedures.
• Proactively work with faculty on ensuring proper accounting (especially personnel) during a grant period, and before closing out grants.
• Ensure all appropriate stakeholders are involved in the budgeting process to provide inputs and give final approval.
• Collaborate with Fiscal Shared Services to create detailed documentation of processes and policies; provide training to faculty as needed. May include creation and maintenance of a policy and procedures manual.
• Ensure proper internal controls are in place and followed. Perform work in accordance with and ensure audit compliance with federal, state, university system and granting agency laws, rules, guidelines, procedures and agreements.
• Maintain electronic filing systems for all department records and implement records retention policies.

Required Qualifications - Experience, Education, Knowledge & Skills

• Bachelor's Degree in Accounting or relevant field and progressively responsible financial reporting, accounting, or budgeting experience OR an equivalent combination of relevant education and experience.
• Proficiency using Microsoft Excel and accounting software to analyze and summarize financial data.
• Demonstrated customer (internal or external) support experience.

Preferred Qualifications - Experience, Education, Knowledge & Skills

• Experience analyzing financial results to assist managers with business decisions.
• Advanced knowledge and experience with Microsoft Excel (e.g., parsing, pivot tables, macros, database).
• Experience using Banner system for accounting, student services and/or human resources functions.

The Successful Candidate Will

• Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.
• Be highly organized with great attention to detail and a high level of accuracy in work product.
• Be forward-looking, able to anticipate problems and proactively address them.
• Establish and maintain effective working relationships with multiple offices, co-workers and managers in a team-oriented environment; represent the University in a positive, professional manner.
• Demonstrate excellent, professional verbal and written communication skills.
• Exercise initiative and independent judgment in solving complex problems and in interpreting and applying policies and procedures.
• Be able to design easy-to-use, impactful financial reports, analyses and presentations.
• Initiate and implement continuous improvement to processes and workflows within area of responsibility.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date Close Date Applications will be:

Screening of applications will begin on June 1, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for new sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).