Fiscal Operations Manager for Accessibility Services - #BVI00364

Title: Fiscal Operations Manager for Accessibility Services - #BVI00364

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Starting salary high $50,000s up to high $60,00s commensurate with experience.

Pay Band: 4

Agency: Dept for Blind/Vision Impaired

Location: Blind & Vision Impaired

Agency Website: https://www.dbvi.virginia.gov

Recruitment Type: General Public - G

Lead critical fiscal operations by managing vouchers, vendor maintenance, and the Small Purchase Charge Card Program while guiding staff development and driving efficient, high‑performing workflow excellence in Accessibility Services.

Why Join Us?
Meaningful, mission driven impact
Collaborative and supportive work culture

Job Duties:

“Telework is limited in accordance with the Commonwealth’s telework policy.”

The Division of Services will provide a quality program of individualized rehabilitation services, educational consultation, technical assistance, and instruction that will empower eligible individuals to achieve their desired levels of independence consistent with their abilities and informed choices.

We are seeking a Fiscal Operations Manager for Accessibility Services to be responsible for managing voucher processing, vendor maintenance, and administration of the Small Purchase Charge Card Program. It provides leadership and guidance to staff to support their professional development and ensure effective workflow operations.

• The role upholds compliance with all applicable federal, state, and agency policies and procedures, including verification that payment approvals adhere to Prompt Payment Act requirements and the CAPP Manual.
• Additionally, the position delivers high-quality customer service and administers the accessibility program that coordinates the receipt, ordering, and production of Braille textbooks funded through a grant from the Virginia Department of Education.

Duties include but are not limited to:

• Performance Management 
• Responsible for management and operation of the Braille Textbook Unit 
• Manages fiscal procedures 
• Corresponds with Teachers of the Visually Impaired to request print copies of textbooks, update information and request more data on requests.  
• Recommends modifications to existing procedures and KLAS; assists with updating the design of the order/inventory control system for tracking purposes

Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications:

Experience:

• Experience supervising employees, including mentoring and providing guidance.
• Extensive computer experience, including proficiency with Word, Excel and Microsoft. 
• Customer Service Experience. 
• Experience with inventory control and familiarity with inventory database systems. 
• Experience auditing and reviewing vendor invoices. 
• Experience paying invoice's 
• Experience tracking contract due dates and requirements. 
• Administrative office experience. 
• Experience and knowledge of general accounting policies.

Knowledge:

• Working knowledge of the Prompt Payment Act.

Skills in:

• Proficiency in word processing and related software tools to include business software products. 
• Strong Organizational Skills

Ability to:

• Demonstrated ability to manage accounts payable functions, including verifying, processing, and paying invoices across varied service areas.
• Work effectively in a professional environment while providing excellent customer service. 
• Work independently and collaboratively as part of a team. 
• Ability to learn and understand that Braille materials require transcription and that different Braille codes exist. 
• Ability to work with transcribers and assign Braille transcription requests. 
• Communicate effectively, both orally and in writing. 
• Ability to work with transcribers and assign Braille transcription requests.  
• Demonstrated ability to collaborate on budget planning. 
• Ability to complete and reconcile credit card payments and entering purchase orders accurately and promptly. 
• Ability to assist in the management of Library and Resource Center Contracts to include tracking due dates and requirements in the system.
  
  

Additional Considerations:

• Working knowledge of the Commonwealth of Virginia’s accounting policies and procedures (CAPP Manual). 
• Experience with Cardinal.
• Training in Accounting, Finance, or Business, or equivalent work experience.
• Working knowledge of Purchasing Card policies.
• Understanding of Braille transcription workflow and familiarity with inventory processes.
• Assisting individuals with disabilities experience.

Special Instructions

• This position has been designated a sensitive position under Va. Code § 2.2 1201.1.
• A fingerprint based criminal history check is required of the finalist. 
• The selected candidate must complete a Statement of Personal Economic Interests as required by Va. Code § 2.2 3114.

Reasonable accommodation is available during the application/interview process per the ADA. Contact recruitment@dars.virginia.gov for assistance.

Minorities, individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply
Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.