Fiscal Operations Specialist

Fiscal Operations Specialist

Salary

See Position Description

Location

Prince William County, VA

Job Type

Part-time Benefitted (PB)

Job Number

202610674

Department

PARKS & RECREATION

Opening Date

07/13/2026

Closing Date

7/27/2026 11:59 PM Eastern

GRADE

B24

Hiring Salary

$31.90-$37.53

• Description
• Benefits
• Questions

Introduction

Join Our Team as a Fiscal Operations Specialist!

Do you have a passion for purchasing and making a difference in the community? Does the idea of helping procure goods/services for the local Parks & Recreation programs excite you? Then bring your leadership, passion, and your skills to Prince William County's Department of Parks, and Recreation. We're shaping the future of our community!

The Prince William County Department of Parks & Recreation is seeking an administrative professional to serve as Fiscal Operations Specialist. If you want to help transform communities and share the lives of thousands of young people while supporting the largest employer of youth in Prince William County, we want to hear from you!

The ideal candidate is a highly organized and self-motivated professional who can identify priorities and take initiative with minimal supervision. This position requires exceptional organizational and time management skills, with the ability to manage multiple procurement activities simultaneously while meeting critical deadlines in a fast-paced environment. The successful candidate will demonstrate strong attention to detail, ensuring the accuracy of purchasing documentation, financial records, and compliance with County procurement policies. Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, is essential for analyzing data, preparing reports, tracking procurement activities, and supporting the Departments fiscal operations. This role is perfect for someone who is passionate about people and parks, thrives in a fast-paced environment, dynamic environment, and has a knack for creating a positive and engaging workplace. Flexibility, adaptability, and a commitment to delivering high-quality work are key to success in this role.

About This Role:

We're looking for a highly organized and proactive professional to assist with supporting program analysis and providing support for data-driven decision making for the department. This role blends administrative coordination with strategic support to ensure the smooth delivery of procuring goods & services within the department.

A strong candidate should have hands-on experience with:

• Managing a complex filing system
• Coordinate and manage team meeting logistics, including scheduling, preparing agendas, and capturing accurate meeting notes and action items.
• Maintaining and updating the department's SharePoint communication site to ensure employees have access to timely and relevant information
• Drafting and delivering clear, engaging communications tailored to diverse employee audiences
• Excellent communicator with an ability to adapt tone and approach for a variety of individuals with varying personal and professional circumstances
• Foster and maintain effective relationships with employees at all levels of the organization

Minimum Requirements:

High school diploma or G.E.D. and 3 years of related experience supporting fiscal, administrative, or operational functions.

Preferences:

• Advanced skills in Microsoft Office Suite - (Excel, Word, PowerPoint, Power Automate, Adobe and Visio)
• Experience working with an Oracle based accounting system.
• Experience providing support for data-driven decision making for a large organization.
• Experience working with procurement policies that include a competitive bid process in the public sector.
• Experience managing a high volume of purchasing card (P-Card) transactions.
• Experience auditing accounts payable and procurement records
• Experience managing a high-volume shared inbox.

Special Requirements:

The Department of Parks and Recreation conducts DMV record checks on all licensed employees and criminal background checks on all hires 18 years and older.

• Must have a valid driver's license with a safe driving record and meet PWC driving eligibility requirements.
• Must be able to pass local, state and federal background check.

Work Schedule: Monday - Friday, 30 hours per week, 9-3 PM. This position is eligible for teleworking.

Starting Salary Range:

$31.90-$37.53

We also offer great benefits including:

• Flexible Scheduling
• Telework Options
• Free Membership to the Sharron Baucom Dale City Recreation Center and Chinn Aquatic & Fitness Center
• Virginia State Retirement
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Sick Leave
• 11 Paid Holidays, plus 4 Paid Personal Holidays
• Optional Medical, Dental, Vision and Prescription Coverage
• Optional Group Life Insurance
• Employee Assistance Program / Work-Life Services
• Paid Parental & Medical Leave
• Career Development Opportunities

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here for the class description.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1). Only the information provided on my application is used to determine my qualifications; 2). My resume will not substitute for the education, work experience and required fields on the County application; 3). Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4). If selected, my employment dates will be verified back three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

Please select the choice that best describes your highest level of education.

• Bachelor's degree in business administration or related field
• Bachelor's degree in a non related field
• Associate degree
• High school diploma or GED
• None of the above

03

Please quantify your years of experience supporting fiscal, administrative or operational functions.

• 5 or more years of experience in
• 3 - 4 years of experience
• 2 years of experience
• 1 year or less of experience
• No experience

04

Please quantify your years of experience working with procurement policies that include a competitive bid process in the public sector.

• 5 or more years of experience
• 3-4 years of experience
• 2 years of experience
• 1 year or less of experience
• No experience

05

Do you have experience managing a high volume of purchasing card (P Card) transactions? (High-volume = 50 or more transactions per week) Select the option that best reflects your experience.

• Yes, extensive experience. I have regularly managed large volumes of P Card transactions and related documentation.
• Yes, some experience. I have managed P Card transactions but not at a high volume level.
• Limited experience. I have processed a small number of P Card transactions.
• No experience. I have not managed P Card transactions.

06

Please quantify your years of experience in auditing accounts payable and procurement records.

• 5 or more years of experience
• 3-4 years of experience
• 1-2 years of experience
• 1 year or less of experience
• No experience

07

Which applications do you consider yourself advanced in? Please select all that apply

• Word (Creating and formatting complex documents, using styles, templates, mail merge, tables, and advanced review tools (e.g., tracking changes, comments)
• Excel (Using formulas (e.g., VLOOKUP/XLOOKUP, IF), pivot tables, charts, conditional formatting, data validation, and automation tools like macros or Power Query)
• PowerPoint (Designing professional presentations with custom layouts, slide masters, animations/transitions, embedded media, and consistent branding.)
• Outlook (Managing complex calendars, scheduling meetings across teams, using rules and categories, managing shared mailboxes, and leveraging tasks or follow-ups.)
• Adobe (Creating and editing fillable forms, applying digital signatures, setting form logic/rules, combining files, and using security or redaction features.)
• Power Automate (Creating and managing automated workflows; integrating Microsoft 365 applications and other systems; configuring approvals and notifications; using conditions, triggers, and approvals; and troubleshooting workflow errors.)
• Visio (Creating professional flowcharts, process maps, organizational charts, workflows, network diagrams, and other visual diagrams using templates, custom shapes, data linking, and collaboration features.)
• None of the above

08

This position requires managing a shared Finance inbox that receives a high volume of submissions, including purchase order requests, invoices, P Card receipts, travel reimbursement forms, revenue inquiries, and other financial documentation. Responsibilities include screening incoming messages, following up with internal and external customers when additional information or clarity is needed, and forwarding items to the designated team member(s) for processing. Please quantify your years of experience in managing a high-volume shared inbox with these types of finance-related responsibilities.

• 5+ years of experience. I have extensive experience managing a high volume Finance inbox, screening submissions, following up with customers, and routing items to specialists.
• 3-4 years of experience. I have solid experience managing shared inboxes with finance related submissions and performing follow up and routing tasks.
• 1-2 years of experience. I have some experience managing shared inboxes and handling financial documentation at moderate volume.
• Less than 1 year of experience. I have limited experience with shared inbox management or finance related submissions.
• E. No experience - I have not managed a shared inbox with these responsibilities.

09

This is a part-time, benefitted position with a set schedule of Monday-Friday, 9:00 AM-3:00 PM. The role is eligible for up to three telework days per week. Are you able to meet this schedule and telework structure?

• Yes
• No

10

The starting salary range for this position is $31.90-$37.53/hr. If selected, would you be willing to accept a starting rate of pay within this range?

• Yes
• No

11

Please quantify years of experience working with an Oracle based finance management system.

• 3+ years of experience
• 2 years of experience
• 1 year of experience
• Less than 1 year of experience
• No experience

12

Which statement best describes your experience using financial data and analysis to support data-driven decision-making?

• Extensive Experience - I have extensive experience using financial data and analytics to inform strategic decision-making, develop recommendations, monitor budgets, forecast expenditures, and improve financial or operational performance.
• Proficient Experience - I have regularly analyzed financial data, prepared reports, identified trends, and used the information to support operational or budgetary decisions.
• Limited Experience - I have assisted with gathering or reviewing financial data but have had limited responsibility for analyzing information or making recommendations.
• No Experience - I have no experience using financial data to support decision-making.

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers