Fiscal Specialist (0097597)

Fiscal Specialist (0097597) Salary: See Position Description Location: Honolulu, HI Job Type: Full-Time Permanent Job Number: 2026-00222 Department: Office of the Vice President for Community Colleges Division: Administrative Affairs Opening Date: 03/18/2026 Closing Date: 4/3/2026 11:59 PM Hawaii Position Number: 0097597

Description Title: Fiscal Specialist Position Number: 0097597 Hiring Unit: Office of the VP for Community Colleges, Administrative Affairs Location: Manoa, Hawaii Date Posted: March 18, 2026 Closing Date: April 3, 2026 Band: B

Salary Schedules and Placement Information Full Time/Part Time: Full-Time Month: 11-Month Temporary/Permanent: Permanent

Duties and Responsibilities (NOTE: **denotes Essential Functions)

• Responsible for the review of all purchases, administering applicable Federal, State and University policies and procedures. Encompasses full range of funding sources; General, Special, Revolving, and Federal within the University and RCUH Systems.
• Approves purchases below $25,000, reviewing for appropriateness, compliance with applicable policies and procedures, and availability of funds.
• Manages procurements exceeding $25,000 by serving as the primary administrative liaison and supporting solicitation, review, and execution processes in coordination with the Office of Procurement, departmental staff, administrators, and University personnel.
• Administers and oversees complex procurement processes including solicitation development (IFBs, RFPs, RFQs), contract drafting and administration, and ensuring compliance with applicable policies in coordination with the Office of Procurement.
• Provides administrative oversight and coordination for complex real property and development activities.
• Responsible for the overall grants management including post-award; account establishment and maintenance; budget input, forecasting, and execution; personnel, procurement, disbursing, reporting, and closeout.
• Ensures the appropriate management and accounting of all extramurally funded contracts and grants. Ensures compliance with University, Federal and other policy and procedural requirements.
• Responsible for the oversight of the Revenue Generating and Financially Self-Sustaining Programs and Activities. Assists with the administrative processes of budget execution and program expenditure plans.
• Prepares the issuance of appropriate fiscal and procurement documents. This also includes reviewing and approving documents for compliance with budgets and University policies.
• Responsible for the Accounts Payable system for the Community Colleges Offices, initiating follow-up with vendors, departmental staff, campus administrators and University personnel as necessary to ensure timely and proper payments. Utilizes judgment to make decisions in rush payment situations.
• Responsible for the Accounts Receivables for the Community College. Follows up on late payments; makes adjusting entries as necessary; implements process for write off of uncollectible.
• Ensures all payments are reconciled properly to the Kuali Financial System. Makes adjusting entries as necessary.
• Responsible for the management and oversight of the Purchasing Card Program. Ensures all P-card transactions follow all applicable policies and procedures. Resolves problems and discrepancies with P-card holders, the bank, and the Procurement Office.
• Maintains contracts with vendors for all goods and services as required. Works with vendors, campus administrators, and University personnel in the maintenance of current contracts and implementation of new contracts.
• Recommends changes in internal policies to ensure effectiveness and efficiency in operations.
• Conducts training sessions for faculty and staff on campus whenever changes are made in policies and/or procedures.
• Fields questions independently on routine procurement and fiscal matters, seeking guidance from supervisor only on unusual, complex, or sensitive situations.
• Works in conjunction with the Senior Fiscal Administrator to assist campus administrators, University officials, and outside vendors to resolve problem situations.
• Other Duties as assigned.

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, Accounting, Finance, or related field and 4 year(s) of progressively responsible professional experience with responsibilities for Accounting, Auditing, Finance, or Management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of governmental accounting, finance, or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education and/or fiscal management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, other commonly used software and applications such as Excel and Adobe Acrobat.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications

• Demonstrated ability to prioritize and complete multiple tasks with competing deadlines.
• Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying policies and procedures.
• Demonstrated ability to produce work that is detail oriented, accurate, neat, and organized and must be able to follow up on assigned tasks through satisfactory completion.

Desirable Qualifications

• Familiarity or work experience with the Kuali Financial System (KFS) and/or RCUH Financial Portal.
• Evidence of ability to effectively perform work under conditions of multiple priorities, deadlines, and interruptions.
• Familiarity and experience with UH policies and procedures and UH accounting and personnel systems.
• Evidence of strong organizational skills, communication skills, and interpersonal skills.

To Apply Click on the "Apply" button to complete an application and attach the following required documents:

• Cover Letter indicating how you meet the minimum and desireable qualifications of the position;
• Resume;
• Name and contact information (telephone number and email address) of at least three (3) professional references; and
• Graduate and undergraduate academic transcript(s) showing name and institution, degree and coursework to date appropriate to the position. (Copies are acceptable, but original official transcripts will be required at the time of hire).

Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

Late, incomplete or unreadable application materials will not be considered. Academic record/grade summaries will not be accepted. Diplomas and copies will NOT be accepted. Please REDACT references to social security numbers and birth date on submitted documents.

NOTE: Please create a new account if this is your first time applying for a position using NeoGov.

Inquiries Community College Human Resources Office: cchro@hawaii.edu

EEO, Clery Act, ADA The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii Department: Office of the Vice President for Community Colleges Address: 2327 Dole Street, Honolulu, Hawaii, 96822 Website: http://workatuh.hawaii.edu