Fiscal Specialist 1, Accounts Receivable & Collections

Fiscal Specialist 1, Accounts Receivable & Collections

Salary

$3,653.00 - $4,746.00 Monthly

Location

Mount Vernon Campus, Mount Vernon, WA

Job Type

Classified - Permanent, Scheduled

Job Number

C26-043

Department

Business Office

Opening Date

09/24/2026

• Description
• Benefits
• Questions

Position Summary

The Opportunity: Under general supervision of the Controller, this position will follow established guidelines and procedures and exercise independent judgment in the performance of assigned tasks to perform as a Fiscal Specialist 1 - Accounts Receivable & Collections. This position utilizes a complex automated system to process receipt of payments, prepare invoices, adjust funds, maintain records, and prepare bank deposits. The successful candidate will demonstrate efficiency, timeliness, and accuracy.

This is a full-time, classified position working 40 hours per week, 12 months per year. This position works for the Business Office onsite at the main campus located in Mount Vernon, Washington.

The Location: Skagit Valley College is on the traditional and unceded territories of the Coast Salish People's, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe, and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.

Mission: Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.

Vision: The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

Guiding Principles: Respect, Integrity, Open and Honest Communication, Collaboration,

and Compassion.

About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor's degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC's Vision statement; "Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities."

SVCs commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all.

SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership, faculty, and staff that are committed to inclusive practices and diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply.

Skagit Valley College offers:

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Duties and Responsibilities

Invoices

• Prepare Running Start invoices to school districts and provide administration with monthly fiscal reports related to Running Start billings and payments;

• Check all invoices for accuracy and send to agencies, complying with the specific needs and requirements of each. Print, distribute, and track payments on all invoices and other receivables for the Business Office and Bookstore;

• Create invoices and provide customer service to students, agencies, and college staff in relation to third-party contracts;

• Process all invoicing in a timely manner.

Maintain Receivables

• Maintain receivables on student accounts from state and federal agencies, school districts, college departments, and businesses using ctcLink to record transactions;

• Maintain all files on college receivables by storing invoices and bad debts in a filing system and following up on outstanding receivables in a timely manner;

• Send past due notices on unpaid invoices as appropriate;

• Maintain records regarding NSF checks. Work with a third-party vendor for collection on NSF checks;

• Send bad debt invoices for the Financial Aid department and submit to collections;

• Work closely with cashiers to maintain accurate student accounts and agency records;

• Determine accounts receivable that are uncollectible to be written off on an annual basis.

Deposit Processing

• Match receipts for payments to invoices and consult with agencies to resolve unpaid or billing discrepancies;

• Ability to enter information and complete detailed work with a very high degree of accuracy using the colleges integrated computerized systems;

• Assist with collection efforts;

• Maintain internal controls to ensure the safety of funds;

• Responsibly and accurately handle the publics money when processing financial transactions and consistently follow applicable fiscal guidelines, regulations, principles, and standards.

College Campus Support

• Act as an effective communication link and reliable source of information to others;

• Respond to requests for information from students, faculty, staff, and visitors;

• Provide support to other college departments, including Financial Aid, Veterans Office, and Enrollment Services, as related to accounts receivable;

• Perform accounting activities to ensure the delivery of accurate, timely accounting services to SVC and other entities;

• Use critical thinking, reasoning, and experience to make sound decisions;

• Back up Business Office functions as needed, including cashiering;

• Effective communication skills in working with populations having diverse socio-economic and racial backgrounds and persons with physical and/or learning disabilities.

Other duties as assigned

• Maintain regular attendance and punctuality. Plan and manage time efficiently;

• Participate in training related to job functions;

• Collect and organize data on electronic spreadsheets;

• Successfully meet deadlines to ensure continued delivery of services;

• Accept personal responsibility for the quality and timeliness of work. Produce accurate results with little need for oversight;

• Assist other areas of the Business Office with projects as needed;

• Comply with rights to privacy. Respect and maintain confidentiality.

Knowledge, Skills, and Abilities:

Knowledge or understanding of:

• Skagit Valley College policies and procedures;
• State and Federal laws affecting Skagit Valley College;
• Accounting principles to maintain accounts receivable.

Skills:

• Use Microsoft Office Suite (Excel), e-mail, internet and search engines;
• Communicate orally and in writing in English;
• Time management skills. Plan and manage time efficiently. Successfully meet deadlines to ensure continued delivery of services.

Ability to:

• Respect and maintain confidentiality;
• Act as an effective communication link and reliable source of information to others;
• Responsibly and accurately handle the public's money when processing financial transactions and consistently follow applicable fiscal guidelines, regulations, principles and standards;
• Apply practical accounting techniques;
• Recognize when mathematical calculations are incorrect and correct errors;
• Use critical thinking, reasoning and experience to make sound decisions;
• Accept personal responsibility for the quality and timeliness of work. Produce accurate results with little need for oversight;
• Adapt easily to changing business needs, conditions and work responsibilities;
• Work in a team environment.

Qualifications

Minimum Qualifications:

• High School graduation or equivalent;
• Fifteen (15) quarter hours or ten (10) semester hours of college-level accounting or bookkeeping;
• Three (3) years of fiscal record-keeping experience.

OR

• Equivalent education/experience will substitute for all minimum qualifications.

Desired Qualifications:

• Experience in Washington State Higher Education;
• Education and/or experience in governmental or non-profit accounting;
• Knowledge of Washington State Technical and Community Colleges accounting systems and procedures.

Knowledge, Skills and Abilities:

Knowledge or understanding of

• Skagit Valley College policies and procedures;
• State and Federal laws affecting Skagit Valley College;
• Accounting principles to maintain accounts receivable.

Skills

• Use Microsoft Office Suite (Excel), e-mail, internet, and search engines;
• Communicate orally and in writing in English;
• Time management skills. Plan and manage time efficiently. Successfully meet deadlines to ensure continued delivery of services.

Ability to

• Respect and maintain confidentiality;
• Act as an effective communication link and reliable source of information to others;
• Responsibly and accurately handle the public's money when processing financial transactions and consistently follow applicable fiscal guidelines, regulations, principles and standards;
• Apply practical accounting techniques;
• Recognize when mathematical calculations are incorrect and correct errors;
• Use critical thinking, reasoning and experience to make sound decisions;
• Accept personal responsibility for the quality and timeliness of work. Produce accurate results with little need for oversight;
• Adapt easily to changing business needs, conditions and work responsibilities;
• Work in a team environment.

Salary, Benefits, Conditions of Employment, Application Procedure, About SVC

• Salary is based on Range 40 Step A, $3,653 per month with periodic increments to $4,746 per month. Starting salary may be dependent on education, qualifications, and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement, medical, and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.

Conditions of Employment:

• Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

• In the interest of providing a healthy, safe, and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
• If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
• This classification is included in the classified staff bargaining unit, represented by the Washington Public Employees Association, WPEA.

Application Procedure:

To be considered for this position, applicants must:

• Meet the minimum qualifications and;
• Submit a complete application to the online recruitment system at www.skagit.eduthat includes the following:
• The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
• A current resume; (Attachment: Resume)
• A cover letter addressing how your education and experience relate to the duties and responsibilities of the position (Attachment: Cover Letter).

In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.

Application Deadline: Priority screening will begin after October 1, 2026. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.

Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.

Priority Screening Date: October 1, 2026

Interviews with Committee: TBD

Finalist Interviews: TBD

Anticipated Start Date: November 2026

Application Assistance: If you have questions about the position or require special accommodation, you may contact Human Resources at (360) 416-7794, Monday through Thursday, 8:00 a.m. to 5:00 p.m. Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at (360) 416-7718 by the application closing date. Information on SVCs Reasonable Accommodation policy can be found at OPPM 3040.

For questions regarding the online application system, you may call NEOGOV Applicant Tech Support at (855) 524-5627 from 8:00 a.m. to 5:00 p.m. Pacific Time. For best results, apply using one of the following browsers supported by NEOGOV: Google Chrome, Mozilla Firefox, Safari, Microsoft Edge, and later versions of Internet Explorer.

SVC Annual Security Report: The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies, procedures, and statistics on certain crimes, including hate crimes, domestic violence, dating violence, stalking, and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report, which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling (360) 416-7794 or by accessing the Report at: https://www.skagit.edu/about/safety-security-parking/

Skagit Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.

Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, and/or gender identity, pregnancy, genetic information, age, marital status, disability, honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies, contact Carolyn Tucker, Vice President of Human Resources/EEO, 360.416.7794 or carolyn.tucker@skagit.edu. For inquiries regarding sexual misconduct compliance, contact Title IX Coordinator, Sandy Jordan, 360.416.7923 or sandy.jordan@skagit.edu. Mailing address: 2405 E. College Way, Mount Vernon, WA 98273.

Test

01

Select from below the options that best describe your highest education attained.

• Not applicable.
• High School diploma, GED, or equivalent.
• Some college: one (1) to two (2) years of college.
• Some college: three (3) to four (4) years or more of college.
• Associates degree or equivalent.
• Bachelors degree or equivalent.
• Masters degree, or higher degree.

02

Specify the field of study of your highest education attained if applicable, or if further clarification is needed relating to your highest education attained, please describe in the text box below (if not applicable, type "n/a")

03

Select from below the options that best describe your fiscal record keeping experience.

• None / not applicable - no relevant experience, or related experience.
• 1 month to 6 months of experience.
• 6 months to 11 months of experience.
• 12 months to 23 months of experience.
• 24 months to 35 months of experience.
• 36 months to 47 months of experience.
• 48 months to 59 months of experience.
• 60 months or more of experience.

04

In the text box below, describe how you meet this qualification: Fiscal record-keeping experience. Responses such as "see resume" or similar may be considered incomplete and result in disqualification.

05

I acknowledge that SVC reserves the right to determine the work modality for each position. The individual selected for this role must reside in Washington State or have the ability to relocate.

• Yes, I reside in Washington State.
• No, I do not reside in Washington State but I have the ability to relocate.
• No, I do not reside in Washington State and do not have the ability to relocate.

06

I acknowledge that I have read the application procedure found in the job announcement. In order to be considered for this position, I understand that I must complete the online application, which includes the names and contact information of at least three (3) professional references, responses to the supplemental questions, and the following documents as attachments: 1) A current resume; 2) A cover letter addressing how your education and experience relate to the duties and responsibilities of the position.

• I understand the application requirements.

Required Question

Employer Skagit Valley College

Address 2405 E College Way

Mount Vernon, Washington, 98273

Website http://www.skagit.edu