Fiscal Specialist 1 | Multiple

Fiscal Specialist 1 | Multiple

Salary

$43,836.00 - $58,392.00 Annually

Location

Spokane County - Spokane, WA

Job Type

Full Time - Permanent

Job Number

26DOT-ER-60531m

Department

Dept. of Transportation

Division

Eastern Region

Opening Date

07/08/2026

Closing Date

7/15/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the worlds longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking multiple Fiscal Specialist 1 positions to provide fiscal, administrative, and customer service support for Eastern Region Maintenance and Operations. These positions play a key role in ensuring efficient business operations by processing payroll, coordinating purchasing and travel, managing invoices and vouchers, maintaining records, and supporting budget activities. Incumbents also serve as a front-office resource, providing responsive customer service to employees and the public. These positions contribute to WSDOTs mission by supporting the delivery of safe, reliable, and cost-effective transportation services.

What to Expect

Among the varied range of responsibilities held within this role, the Fiscal Specialist 1 will:

• Process purchasing transactions, credit card invoices, vouchers, and travel reimbursements while ensuring compliance with agency policies, procedures, and budget requirements.
• Maintain payroll records using DOTtime by reviewing timesheets, monitoring payroll exceptions, processing personnel actions, and coordinating with HQ Payroll to resolve discrepancies.
• Coordinate employee travel by preparing travel requests, booking transportation and lodging, processing travel expense reimbursements, and maintaining accurate travel records.
• Review fiscal records, spreadsheets, and databases to identify discrepancies, maintain financial tracking systems, and support accurate budget and utility reporting.
• Serve as the first point of contact for visitors and callers by providing customer service, answering multi-line phones, issuing visitor badges, and responding to inquiries.
• Manage office operations by scheduling conference rooms and pool vehicles, coordinating vehicle maintenance, processing mail, handling payments, and maintaining postage equipment.
• Support administrative operations by ordering office supplies, coordinating printing projects, assisting with public records requests, and maintaining organized filing and recordkeeping systems.
• Collaborate with employees, managers, and headquarters staff to resolve fiscal and administrative issues while prioritizing work, maintaining confidentiality, and supporting efficient office operations.

Qualifications

To be considered for this opportunity, the following are required:

• Administrative Support & Organization: Demonstrated ability to perform clerical, fiscal, or administrative support work involving multiple priorities and deadlines.
• Office Procedures & Records Management: Experience in applying standard office procedures, including accurate data entry, document tracking, records management, and use of computerized office systems.
• Customer Service: Provides customer-focused service and responds professionally to internal and external customers.
• Communication: Ability to communicate clearly and professionally, both verbally and in writing, with employees, supervisors, vendors, and members of the public to resolve routine issues and provide customer service.
• Technology Proficiency: Demonstrated skill in using office technology and software, including Microsoft Word, Excel, email systems, and general office equipment (e.g., printers, scanners, copiers).
• Attention to Detail: Ability to review information for accuracy, identify discrepancies, and take appropriate corrective action within established guidelines and deadlines.
• Confidentiality: Experience handling confidential or sensitive information in a professional and discreet manner.
• Respectful & Inclusive Workplace: Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

It is preferred that qualified candidates also demonstrate:

• Financial Systems: Experience using WSDOT or state financial systems, such as DOTtime, TRAINS, PCMS, or similar payroll, accounting, or purchasing systems.
• Problem Solving: Demonstrated ability to analyze routine fiscal or administrative issues, apply established rules or procedures, and determine appropriate next steps.
• Policy & Procedure Interpretation: Experience interpreting and applying agency policies, manuals, contracts, or procedures related to payroll, purchasing, or fiscal transactions.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• The salary range listed includes the 2% general wage increase, effective on July 1, 2026.
• This position is not eligible for remote work.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance - We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle.
• Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the "References" section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at yasmin.munoz@wsdot.wa.gov. Please be sure to reference 26DOT-ER-60531 in the subject line.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Select the option that best describes your experience performing office support and records management activities.

• Advanced - Independently performs office support duties involving accurate data entry, document tracking, records management, and the use of computerized office systems while ensuring accuracy and organization.
• Intermediate - Performs office support and records management activities with limited supervision.
• Basic - Limited experience performing office or records management activities.
• None of the above

02

Briefly describe your experience with office procedures, records management, document tracking, and data entry. If you do not have this experience, type "N/A".

03

Select the option that best describes your experience providing customer service and administrative support.

• Advanced - Regularly provides professional customer service while performing clerical, fiscal, or administrative support work involving multiple priorities and deadlines.
• Intermediate - Provides customer service and administrative support in a professional office environment.
• Basic - Limited experience providing customer service or administrative support.
• None of the above

04

Briefly describe your experience providing customer service and supporting administrative or fiscal operations while managing multiple priorities. If you do not have this experience, type "N/A".

05

Select the option that best describes your experience using office technology and handling confidential information.

• Advanced - Regularly uses Microsoft Office applications and office equipment to support daily work while maintaining confidentiality of sensitive information.
• Intermediate - Uses standard office software and equipment and understands the importance of maintaining confidentiality.
• Basic - Limited experience using office technology or handling confidential information.
• None of the above

06

Briefly describe your experience using Microsoft Office applications or other office software and your experience handling confidential or sensitive information. If you do not have this experience, type "N/A".

07

Select the option that best describes your experience using financial, payroll, purchasing, or accounting systems.

• Advanced - Regularly uses financial or payroll systems (such as DOTtime, TRAINS, PCMS, or similar systems) to process or support fiscal transactions.
• Intermediate - Uses financial or administrative systems to support routine business activities.
• Basic - Limited experience using financial or payroll systems.
• None of the above

08

Briefly describe the financial, payroll, purchasing, or accounting systems you have used and how you used them. If you do not have this experience, type "N/A".

09

How did you learn of this employment opportunity?

• Indeed
• LinkedIn
• Direct Email Notification
• WSDOT social media (Twitter, Facebook, YouTube, etc)
• Career Fair
• Monster
• WorkSource
• Handshake
• AASHTO
• NACTO
• COMTO
• APWA
• "NOW HIRING" banner/sign
• Radio advertisement
• WSDOT Employment Site
• Careers.wa.gov
• governmentjobs.com
• Other (specify below)

10

If you selected Other on the previous question, please specify how you learned of this employment opportunity in the space provided:

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov