FISCAL SUBRECIPIENT MONITOR - 08242026-80532

Job Information

State of Tennessee Job Information

Opening Date/Time8/24/26 12:00AM Central TimeClosing Date/Time09/13/2026 11:59PM Central TimeSalary (Monthly)$5,100.00 - $7,646.00Salary (Annually)$61,200.00 - $91,752.00Job TypeFull-TimeCity, State LocationNashville, TN.DepartmentMental Health and Substance Abuse Services

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, DAVIDSON COUNTY

Most of the area covered is West Tennessee with some potential for Middle Tennessee.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree in accounting and experience equivalent to three years of full-time professional accounting or auditing work.

OR

Education and Experience: Graduation from an accredited college or university with a bachelor's degree including thirty-six quarter hours in accounting and experience equivalent to three years of full-time professional accounting or auditing work.

Substitution of Graduate Education for Experience: Graduate coursework credit received from an accredited college or university in accounting may substitute for the required experience on a month for month basis to a maximum of one year (e.g., 36 graduate quarter hours in the above listed field may substitute for one year of the required experience).

OR

Designated as a Certified Public Accountant (CPA) and experience equivalent to 1 year of full-time professional accounting or auditing work

Note: A transcript is required for a proper evaluation for this class.

Necessary Special Qualifications: None.

Examination Method: Education and Experience, 100%, for Preferred Service positions.

Overview

Accountant 3 will work under the immediate supervision of the Director of Subrecipient Monitoring and Audit. Employees in the class are responsible for professional subrecipient monitoring work of routine difficulty: work related to performance, internal audit type work, and performing related work as required. Accountant 3 may provide guidance, education, and technical assistance to subrecipient grantees who demonstrate a need for such assistance throughout the monitoring process.

This is a professional-level subrecipient monitoring field that requires self-motivation, organization, and discipline. Supervision is initially close, but as the employee learns the procedures and practices, supervision becomes more general. The employee must be flexible and can relay the fiscal requirements of SAMHSA, OMB, 2 CFR 200, 45 CFR, State requirements, and interpret grant contract requirements. Knowledge of EDISON is a plus.

Excellent customer service skills are a must.

This position requires 25% to 50% travel to subrecipient locations including some overnight travel.

Responsibilities

• Assists in conducting compliance monitoring of grantee agencies, receiving state or federal funds to determine statutory compliance.
• Examine documentation including but not limited to, financial statements, bank statements, balance sheets, purchase invoices, and payroll records to ensure compliance with federal and state regulations.
• Conduct financial monitoring of private sector companies to ensure compliance with federal and state regulations.
• Prepares draft monitoring narrative reports from work paper summaries under direct supervision, to document monitoring results, clearly communicate results, and make recommendations for corrective actions.
• Analyze the extent and severity of discrepancies to make recommendations.
• Interpret departmental policies, procedures, rules, and regulations for internal personnel and external grantees.

Documenting/Recording Information:

• Documents work performed in the course of the monitoring according to departmental standards, policies, and procedures for review by the assigned supervisor.
• Documents communications with grantees related to the monitoring.
• Documents completion of each step of the assigned monitoring program.

Getting Information:

• Learns to conduct research on federal, state, and department policies, procedures, rules, and regulations to assist the assigned supervisor in the development of the monitoring program for testing.
• Learns to gather information from external grantees and internal personnel to gain an understanding of their operations.
• Extensive knowledge of General Ledgers and Financial Statements.

Competencies (KSA's)

Competencies:

• Time Management
• Ethics and Values
• Customer Focus
• Decision Quality
• Functional/Technical Competencies
• Problem Solving
• Technical Learning
• Delegation
• Directing Others
• Organizing

Knowledge:

• Intermediate knowledge of generally accepted accounting principles and governmental accounting principles
• Intermediate knowledge of administration and management principles
• Intermediate knowledge of personnel and human resources as it relates to supervision
• Intermediate knowledge of office productivity software
• Basic knowledge of mathematics (arithmetic)
• Basic knowledge of law and government as it pertains to financial reporting
• Basic knowledge of computer operation
• Basic knowledge of clerical office procedures

Skills:

• Intermediate skill in management of personnel resources
• Intermediate skill in the management of financial resources
• Intermediate mathematic skills
• Intermediate speaking skills
• Intermediate writing skills
• Intermediate reading comprehension skills
• Intermediate monitoring skills
• Intermediate personnel and workload coordination skills
• Intermediate instruction skills
• Intermediate negotiation skills
• Intermediate spreadsheet design skills
• Active learning skills
• Active listening skills
• Problem solving skills
• Service orientation skills
• Time management skills

Abilities:

• Intermediate mathematical reasoning ability
• Intermediate deductive reasoning ability
• Intermediate oral comprehension ability
• Intermediate oral expression ability
• Intermediate written comprehension ability
• Intermediate written expression ability
• Intermediate problem sensitivity ability

Tools & Equipment

• Personal Computer
• Telephone
• Fax Machine
• Printer
• Copy Machine
• Scanner
• Calculator

Other office related equipment as required

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

Agencies may allow an exception based on other factors.