Fixed Term Administrator

Build Your Career at Emulsicoat!

The company Administrator provides a variety of administrative support functions to various departments. The pay range for this role is $17.00 per hour to $20.00 per hour, based on experience.

Essential Functions

• Assist in preparation of subcontracts and purchase orders
• Assist in expediting jobs and creating job books for Operations Group
• Phones, faxing, typing, copying, filing and receiving and distributing mail
• Coding & checking invoices with purchase orders & delivery tickets
• Review daily reports
• Prepare monthly reports as needed
• Approve accounts payable invoices, code as needed
• Prepare subcontractor payable invoices
• Scan and maintain contract documents, job files and job data bases
• Project closeout including any and all paperwork required
• Answer phones, greet visitors
• Assist in preparation of bid documents
• Assist in ordering bonds, insurance certificates and plans
• Update bid calendar and follow-up

• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company's core values, competencies, and skills.
  

Education Qualifications

• Required High School or Equivalent diploma

Experience Qualifications

• Experience in an administrative support position is preferred

Skills and Abilities

• Proficient with MS Word/Excel/Outlook and all standard office equipment (copy machines, fax, scanners)
• Must be comfortable prioritizing and re-prioritizing work; able to change directions quickly to meet demands of customers
• Excellent communication skills, including telephone, personal and e-mail
• Must be able to work independently and with a team

Licenses and Certifications

• Valid driver's license is required

Working Conditions/Physical Demands

• Ability to pass a drug test

About Emulsicoat

Emulsicoat is a member of the Asphalt Materials Inc. family of businesses. Our Asphalt Companies continually supply high quality products and services, allowing us to excel in pavement preservation techniques and construction services. We play critical roles in assisting federal, state, local and private authorities in building economical and reliable pavements while maintaining safety and environmental stewardship to the highest standards.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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