Fixed Term Administrator

Heritage Construction + Materials

Urbana, Illinois

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JOB DETAILS

SKILLS

Accounts Payable, Administrative Skills, Billing, Bond Market, Calendar Management, Communication Skills, Construction, Contract Management, Copying Machines, Document Scanners, Driver's License, Establish Priorities, Fax Machines, Insurance Documentation, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Office Equipment, Order Delivery, Physical Demands, Project Close-Out, Proposal Writing, Purchase Orders, Reporting Skills, Safety/Work Safety, Stewardship, Team Player, Telephone Skills, Typing

LOCATION

Urbana, Illinois

POSTED

10 days ago

Build Your Career at Emulsicoat!

The company Administrator provides a variety of administrative support functions to various departments. The pay range for this role is $17.00 per hour to $20.00 per hour, based on experience.

Essential Functions

Assist in preparation of subcontracts and purchase orders
Assist in expediting jobs and creating job books for Operations Group
Phones, faxing, typing, copying, filing and receiving and distributing mail
Coding & checking invoices with purchase orders & delivery tickets
Review daily reports
Prepare monthly reports as needed
Approve accounts payable invoices, code as needed
Prepare subcontractor payable invoices
Scan and maintain contract documents, job files and job data bases
Project closeout including any and all paperwork required
Answer phones, greet visitors
Assist in preparation of bid documents
Assist in ordering bonds, insurance certificates and plans
Update bid calendar and follow-up

Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company's core values, competencies, and skills.

Education Qualifications

Required High School or Equivalent diploma

Experience Qualifications

Experience in an administrative support position is preferred

Skills and Abilities

Proficient with MS Word/Excel/Outlook and all standard office equipment (copy machines, fax, scanners)
Must be comfortable prioritizing and re-prioritizing work; able to change directions quickly to meet demands of customers
Excellent communication skills, including telephone, personal and e-mail
Must be able to work independently and with a team

Licenses and Certifications

Valid driver's license is required

Working Conditions/Physical Demands

Ability to pass a drug test

About Emulsicoat

Emulsicoat is a member of the Asphalt Materials Inc. family of businesses. Our Asphalt Companies continually supply high quality products and services, allowing us to excel in pavement preservation techniques and construction services. We play critical roles in assisting federal, state, local and private authorities in building economical and reliable pavements while maintaining safety and environmental stewardship to the highest standards.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

#AsphaltMaterialsInc

About the Company

Heritage Construction + Materials

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