Fleet Administrative Assistant

Benefits Package: Company Paid!

Essential Duties and Responsibilities

• Assist the Fleet Manager with daily administrative and operational fleet functions.
• Manage vehicle registrations, renewals, state licensing requirements, and related documentation.
• Track required vehicle maintenance and communicate with maintenance and body shops as needed.
• Coordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses.
• Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.
• Activate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs.
• Assist with GPS assignments, migrations, utilization, and reporting discrepancies.
• Assign, track, and maintain company tools, equipment, and other assets issued to field employees.
• Order tools, materials, uniforms, PPE, and other supplies as requested.
• Record and maintain fleet, tool, material, and asset information within company systems and shared platforms.
• Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.
• Research and resolve reporting or allocation inaccuracies in a timely manner.
• Assist with fleet and tool inventory audits and ensure records remain accurate and up to date.
• Support the Fleet Manager with training and documentation of standard operating procedures.
• Perform miscellaneous administrative and fleet-related duties as assigned.

Qualifications

• Self-motivated with the ability to work independently and as part of a team.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong attention to detail and organizational skills.
• Ability to quickly task-switch and prioritize in a fast-paced environment.
• Intermediate to advanced data entry and computer skills.
• Proficiency in Microsoft Outlook, Excel, and Word; strong Excel skills are required.
• Ability to type 50+ WPM.
• Excellent written and verbal communication skills.
• Strong problem-solving skills with the ability to identify and resolve discrepancies.
• Reliable transportation required.