Fleet Administrative Support Technician

City of Flint, MI

Flint, MI

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JOB DETAILS

SALARY

$17.50–$21.97 Per Hour

SKILLS

Administrative Skills, Analysis Skills, Automotive Repair and Maintenance, Calendar Management, Compensation and Benefits, Data Entry, Data Management, Database Management Software/Systems (DBMS), Documentation, Employee Relations, File Maintenance, Fleet Management, Fleet Sales, Flexible Spending Accounts, GPS (Global Positioning System), Healthcare, High School Diploma, Insurance, Intranet, Inventory Management, Logistics, Mail Processing, Maintain Compliance, Maintenance Services, Management of Information Systems/Technology (MIS), Microsoft Excel, Microsoft Office, Microsoft Word, Operational Support, Organizational Skills, Payroll Tax, Plan Meetings, Preventative Maintenance, Project Tracking, Record Keeping, Records Management, Regulations, Regulatory Compliance, Reporting Skills, Safety Compliance, Safety Standards, Spreadsheets, Statistics, Student Loans, Telephone Skills, Vehicle Fleets

LOCATION

Flint, MI

POSTED

1 day ago

Salary: $17.50 - $21.97 Hourly
Location : 12th Street Yards (Garage)-City of Flint
Job Type: Full-Time Permanent
Job Number: 26-00014B
Department: Fleet Management
Opening Date:06/10/2026
Closing Date: 6/24/2026 11:59 PM Eastern
FLSA: Determined by Position
Bargaining Unit: 1600
Job Level: 21

Pre-Employment Requirements
Employment is contingent upon successful completion of all applicable pre-employment screenings and verification of eligibility to work in the United States, in accordance with applicable laws, civil service rules, and collective bargaining agreements.
GENERAL STATEMENT OF DUTIES

Working under the direction of the Fleet Services Coordinator, provides critical operational support for fleet management, focusing on maintenance scheduling, compliance tracking, and data management. Key duties include maintaining vehicle records, processing titles/registrations,
managing fuel logs, and using fleet software to track work orders. Performs related work as required.
DUTIES AND RESPONSIBILITIES

Performs miscellaneous clerical work, such as processing accident reports, answering phone calls, drafting a variety of correspondence, reports, manuals, and other documents, applying a knowledge of departmental operations and regulations.
Assists in reviewing, reading and summarizing reports to facilitate review by department head; gathers and organizes information and statistics on specific topics and may prepare an analysis of the findings.
May use database, spreadsheet, or other software to create files and records. Use the City's office intranet to create, maintain, and file a variety of documents; schedule events; and communicate electronically with other network users, internal and external to the City of Flint.
Utilizing fleet management software (e.g., Collective Date, AssetWorks, Samsara & Database software) to input data, track mileage, fuel usage, GPS tracking and repair costs.
Assists in receiving and interviewing visitors, makes appointments and arranges meetings; opens, reads and distributes incoming mail; assembles pertinent files and materials relevant to reply; maintains confidential files, as required.
Assist with scheduling preventative maintenance, repairs, and inspections, while acting as a liaison with vendors for services.
Maintaining accurate digital and physical records for vehicle registrations, titles, tags, and insurance renewals.
Inventories new vehicles and assists with new vehicles set up, creates/maintains the fleet inventory database, including picture file(s). Maintains administrative records and reports on fleet vehicles, such as in-processing, maintenance records and out-processing of fleet assets sold via auction.
Assist with inventorying parts (such as fuel, parts and shop supplies).
Performs other duties as required.

MINIMUM ENTRANCE REQUIREMENTS

A high school diploma or GED is required, with 1-2 years of administrative experience, preferably in a fleet, logistics, or automotive environment.
Thorough knowledge of office practices and procedures.
Experience with MS Office (Excel, Word) and fleet management information systems (a plus but not required)
Ability to carry out routine administrative and supervisory detail independently.
Excellent record-keeping skills to manage high-volume documentation with ability to prepare accurate reports and tabulations from such records.
Ability to liaise between departments, technicians and maintain effective relations with fellow workers, outside agency personnel, and the general public.
Focused on ensuring compliance with safety and regulatory standards.

SUPPLEMENTAL INFORMATION

You must meet the minimum entrance requirements and attach supporting documentation to be considered for employment. Failure to supply required documentation (i.e. Transcripts, Driver's License, incomplete application) will result in disqualification for consideration. Employees hired by the City must maintain residency as follows: Local 1600 - within 20 miles of the nearest boundary of the City of Flint.
Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

The job description does not constitute an exhaustive list of all responsibilities, duties, and skills. It is also not an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Equal Employment Opportunity Statement
The City of Flint is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.
Americans with Disabilities Act (ADA) Notice
Applicants requiring reasonable accommodation to participate in the hiring or selection process should contact the Human Resources Department.
The City of Flint recognizes the value of benefits to employees and their families and offers a comprehensive and competitive benefits package to eligible full-time employees. Benefits will be provided based upon employment status.

Benefits offered include the following:

Retirement Program: City of Flint eligible employees participate in the MERS hybrid plan. The MERS Hybrid Plan offers you two important tools. The stability and security of a defined benefit plan, combined with the flexibility and investment choice of a defined contribution plan to help you achieve your retirement goals. At retirement, you'll receive a modest lifetime defined benefit (DB) and a separate defined contribution (DC) account you manage.

The DC plan requires an employee pretax irrevocable contribution of 1%-5% (Exempts employees contribute 5%). The employer pays the DB portion and matches the employee's DC contribution. (Maximum employer match is capped at 10% for both the DB & DC. DB is always funded first). Employee contributions are 100% vested. Employer DC contributions vest at 20% per year and fully vest after 5 years. DB portion vests after 6 years and is payable at age 60. The City of Flint is a reciprocal employer under Act 88

Insurance Benefits: The City of Flint offers medical insurance (HAP and BCBS of Michigan), dental and vision to eligible employees, their spouses, and qualified dependents. Life & AD&D and short-term disability are available for free to eligible employees after six months of employment. The City of Flint offers a $100 per month opt-out payment for any employee who has other insurance coverage through a spouse or former employer and chooses not to take the City's medical insurance.

Eligible employees can also enroll in flexible spending accounts for both medical and dependents. They have immediate access to the full amount selected while paying back that amount with pre-tax payroll deductions over the following year.

City of Flint eligible employees also participate in an HCSP plan for future retiree health care costs. Employees contribute $600 pre-tax yearly ($23.08 each pay they work and/are paid 40 hours regular wages) and the employer matches $1500 yearly ($57.70 each pay they work and/are paid 40 hours regular wages). This plan is available for use after termination of employment. (The employer match is vested 20% each year and 100% vested after 5 years.)

EAP: The Ulliance Life Advisor Employee Assistance Program is designed to help employees, their spouses or live-in partners and their dependents through the age of 26 with the many personal/work challenges that we all encounter from time to timeThe Ulliance Life Advisor Employee Assistance Program is confidential, and no cost to eligible employees, spouses/partners or covered dependents.

Voluntary Plans: The City of Flint also allows eligible employees to participate in voluntary supplemental programs. Aflac, Colonial, Equitable 457 plan and Mission Square 457 plans are available to employees. The 457 plans require pre-tax deductions. The 457 plans also allow employees to borrow up to 50% of their balance with a 5-year repayment schedule.

Professional Development: Eligible employees can apply for a $500 educational reimbursement per calendar year. Curriculums must be job-related courses from an accredited educational institution while maintaining a full-time employment status.

Student Loan Forgiveness: As an employee of the City of Flint, you may be allowed to participate in programs that forgive the balance of qualifying student loans. Information to help determine if you qualify is available from the US Department of Education.

Paid Holidays: Eligible employees receive holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, the 4th of July, Labor Day, Thanksgiving, Christmas Eve and Day. (** Sworn Officers receive Easter Sunday holiday instead of New Year's Eve holiday).

PTO (Paid Time Off): PTO is provided according to union contracts and/or exempt policies to eligible employees. Earned PTO balances carry over each year and are paid out at termination for any employee with 6-month seniority.

Flex (Comp Time): Sworn Officers are allowed to bank overtime at 1.5 hours x hours worked. Flex time is used as leave time and the employee is paid out for any unused eligible hours at termination.
01

Do you possess a high school diploma or GED?

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Do you have at least one (1) year of administrative experience or related environment?If yes, please document relevant employment experience.

Fleet Administrative Support Technician

City of Flint, MI

Flint, MI

About the Company

City of Flint, MI

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