Fleet Administrator

A partner in progress, Rancho delivers proactive vegetation management, environmental and professional solutions that ensure safety, reliability, and environmental stewardship—protecting communities and powering the future. Rancho is currently hiring for the position of FLEET ADMINISTRATOR. 
 
Rancho Tree Service is seeking a detail-oriented and tech-savvy Fleet Administrator to support our expanding fleet operations. This role is critical in ensuring our vehicles, equipment, and operators stay compliant, organized, and ready to perform in a fast-paced environment. 
 

Key Responsibilities: 

• Manage and administer telematics and maintenance platforms such as Motive, Fleetio, or similar systems 

• Oversee registration, title management, and renewal of company vehicles and equipment 

• Ensure full DOT compliance, including driver qualification files, inspections, and reporting 

• Track and coordinate preventative maintenance and repair schedules 

• Support crew scheduling and dispatching, balancing operational needs with fleet availability 

• Monitor and reconcile fuel usage, inspections, and driver activity through the Motive platform 

• Maintain and organize digital and physical fleet records 

• Assist in onboarding and training drivers on fleet systems and compliance processes 
   

Preferred Qualifications: 

• 2+ years in fleet administration, coordination, or a related field 

• Hands-on experience with Motive, Fleetio, or similar fleet/maintenance software 

• Knowledge of DOT regulations and vehicle compliance 

• Experience with dispatching and work scheduling in field service industries 

• Strong organizational and communication skills 

• Proficiency in Excel or Google Sheets 

• Bilingual (Spanish/English) is a plus 

• Experience with forestry equipment (chippers, grapple trucks, bucket trucks, etc.) is a strong plus 
   

What We Offer: 

• Competitive compensation based on experience 

• Health, dental, and vision benefits 

• Paid time off and company holidays 

• A collaborative and safety-driven work culture 

• Opportunities for career advancement and skills development 

Rancho Tree Service is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. In accordance with California law surrounding compensation transparency, this position is listed at between $18.00 and $24.00 per hour. 

Job Type: Full-time 

Pay: $18.00 to $24.00 per hour