SUMMARY
DispatchHealth is seeking a Fleet, Asset & Real Estate Management Senior Administrator to play a critical role by identifying and executing organizational initiatives that help meet both short and long-term business objectives. Key areas of focus for this role will include coordination of existing and new real estate office leases, management of fleet central services and healthcare delivery equipment management. Independently and in collaboration across operations, clinical and product teams.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Real Estate Support Duties & Responsibilities:
Provide day-to-day administrative support
Maintain accurate records of all owned and leased properties across the organization
Maintain real estate databases, dashboards, and reporting tools
Generate reports on occupancy, vacancies, lease status, and space utilization
Track critical lease dates (renewals, expirations, rent escalations, notice periods)
Support lease reviews, renewals, and coordination with legal and finance teams
Assist in aligning real estate capacity with organizational growth and demand
Fleet Management Duties & Responsibilities:
Coordinate vehicle assignments and ensure proper usage across departments
Monitor vehicle utilization, mileage, and maintenance
Monitor registration, insurance, and compliance are current
Monitor vendor performance and repair costs
Maintain accurate records for registrations, titles, inspections, and insurance
Track and manage accidents, claims, and risk mitigation efforts
Track and manage fleet-related expenses (fuel, maintenance, insurance, leases)
Identify cost-saving opportunities and improve operational efficiency
Monitor telematics or GPS tracking to improve efficiency and accountability
Lead fleet optimization initiatives to reduce costs and improve utilization
Asset Management Duties & Responsibilities:
Develop and improve asset management procedures and workflows
Drive standardization and efficiency across asset-related processes
Maintain an accurate, up-to-date inventory of all organizational assets
Track asset lifecycle from acquisition to disposal
Track asset-related expenses and support budget planning
Conduct regular audits and reconcile discrepancies
Identify opportunities to reduce costs (e.g., under-utilized assets, maintenance efficiencies)
Provide guidance on asset usage, availability, and planning
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
QUALIFICATIONS
Education and Experience
Bachelor's degree required
3-5 years of experience in fleet and asset management
Preferred Qualifications:
Skills/Abilities
Analytical and data-driven decision-making
Strong organizational and documentation skills
Familiarity with asset management systems (CMMS, ERP)
Attention to detail and compliance awareness
Ability to work independently and manage multiple priorities
Communication and cross-functional collaboration
PHYSICAL DEMANDS
While performing the duties of this job, team members are regularly required to sit, stand, walk, reach with hands and arms, and to talk and hear. Team members may be occasionally required to climb or balance, stoop, kneel, or crouch. Team members must occasionally lift, push and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
This position is considered remote with possible travel to practice locations in other states. The noise level in the work environment is typical of an office setting.
The above describes the general content of and requirements for the performance of this position. It is not intended to be an all-inclusive statement of the duties, responsibilities, and requirements of the position.
Salary Range: $79,000 - $90,000
Position Type: : Full Time
Work Place Type: : Remote
Category: : Corporate Support