Fleet Coordinator - DOT

Who We Are

For over 50 years, Rose Paving has been more than just a paving company-we've been a team of planners, problem-solvers, and dedicated partners. Our journey began in 1974 as a modest sealcoating operation on Chicago's South Side, and through a shared commitment to quality and hard work, we've grown into a national leader with over 30 branches across the country.

As we continue to expand, we're looking for passionate individuals who want to be part of a legacy of excellence. If you value long-term performance and are looking for a place where your contributions are recognized and your professional growth is supported, we'd love to meet you!

Why Join Us?

• Competitive Compensation: Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA, 401(k), matching, and paid time off.
• Opportunities for Advancement: We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
• Team-Oriented Culture: We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
• Exciting Projects & Impactful Work: Be a part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
• Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
• A Fun & Supportive Environment: From Team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.

What You'll do

The Fleet Coordinator - DOT plays a pivotal role in maintaining the operational efficiency of our fleet. You will be responsible for managing fleet data, ensuring regulatory compliance, and overseeing maintenance and safety programs. This position requires a proactive individual who can balance competing priorities, optimize asset utilization, and support our drivers and field operations with a high degree of precision and accountability.

Responsibilities

• Fleet & Asset Administration: Maintain accurate fleet and driver records in vendor/internal systems; manage vehicle/trailer registrations, assignments, transfers, and disposals; oversee fuel card programs, toll transponders, and asset upfitting orders

• Compliance & Safety Management: Ensure DOT numbers are in good standing and monitor SAFER scores and compliance needs. MCS-150 renewal tracking. DOT/CDL compliance and recordkeeping; manage IFTA/IRP processes, cab cards, HOS, 2290 renewals, Pre-Trips, and insurance card distribution; oversee MVR programs, internal sublease agreements, California regulatory compliance (CARB/DOORS/TRUCRS/PERP), and accident investigations/claims documentation. Oversee driver LMS system and push for compliance.

• Maintenance & Telematics Oversight: Track preventive maintenance schedules and fleet recalls; review repair requests; manage telematics, GPS, and dash camera programs; own idling reduction initiatives and monitor driver safety trends to implement corrective actions

• Data Analysis & Reporting: Perform quarterly database reconciliations and monthly fuel audits; track fleet metrics for benchmarking; support budgeting/forecasting; maintain driver/employee profiles in systems like Holman/Geotab and handle onboarding/offboarding program enrollment

• Cross-Functional Coordination: Support vehicle rebranding projects, assist with M&A fleet integration, and act as a central point of contact for departments regarding fleet operations and driver needs

• High School degree; Associates or Bachelor's Degree preferred

• 3+ years of fleet, transportation, equipment, safety, or operations experience

• Experience with fleet management systems and telematics platforms

• Demonstrated critical thinking and problem solving capabilities

• Strong Microsoft Excel, Outlook, typing, and data reporting skills

• An understanding of vehicle/equipment maintenance and repair processes

• Experience effectively managing vendors and service providers

• Excellent communication skills, with the ability to influence at all levels

• An ability to multitask, determine priorities, and track all the details to closure

• Experience supporting diverse assets across multiple locations

• Knowledge of FMCSA/DOT regulations and/or experience with DOT level fleets

• Knowledge of CA CARB/DOORS programs (preferred)

• Experience with GPS, camera, and telematics systems (preferred)

• Experience administering LMS platforms (preferred)

• Familiarity with insurance claims administration (preferred)

• Construction, paving, or field service industry experience (preferred)