Accounting, Americans with Disabilities Act (ADA), Automotive Repair and Maintenance, Career Counseling, Disability Accommodations, Equipment Maintenance/Repair, Expense Reports, Facilities Management, Finance, Healthcare, Order Supplies, Organizational Skills, Purchasing/Procurement, Reimbursement, Relocation Services, Schedule Development, Time Management, Vehicle Fleets
Posting Details
Position Information
Position Number 005339 Position Title Fleet Services Coordinator - 005339 Division Finance and Administration Department 173752 - Fleet Services Minimum Qualifications
High school diploma or equivalent and four years of clerical experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience in transportation services is preferred.
Job Description Summary
The University of South Alabama's Fleet Services department is seeking to hire a Fleet Services Coordinator. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Serves as a primary point of contact for Fleet Services, providing information and scheduling for University vehicle maintenance.
- Facilitates and coordinates vehicle maintenance requests received through emails, online, phone calls, and AssetWorks.
- Maintains constant communication with departments as vehicles are serviced by Fleet Services, maintains schedule to service vehicles and vehicle maintenance information for all University and Healthcare vehicles.
- Works with the Facilities Accounting team to implement AssetWorks for Facilities Management use.
- Works directly with Transportation Supervisor on the planning and updating of vehicle maintenance requests to ensure all requests are processed accurately and timely.
- Provides supervisor with copies of requests to evaluate and dispatch, as needed.
- Maintains Fleet Services' AssetWorks calendar and the online calendar to keep them updated on changes for all vehicle maintenance requests.
- Coordinates all Moving Services requests utilizing TMA, AssetWorks, etc.
- Orders office supplies, parts, equipment, and maintenance.
- Assists with payroll preparations for contract labor employees and University employees.
- Completes Americans with Disabilities Act (ADA) training for assisting and transporting blind students with referrals from the Center for Educational Accessibility & Disability Resources as needed.
- Prepares and/or composes correspondence, spreadsheets, graphs, requisitions, and other documents or reports using MS Office Suites, Google software, Adobe Acrobat, Banner, Concur, and AssetWorks.
- Assists supervisor with JagTran driver orientations and/or safety meetings to include scheduling and interviewing driver candidates for JagTran.
- Serves in a backup capacity for the Transportation Coordinator on essential functions, as needed.
- Serves as a backup to process procurement expenses and monthly reports through Concur, assists University drivers with Concur travel expenses and reports, and requests and reconciles travel advances for contract drivers with temp agencies.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 07/06/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 6:00 a.m. - 2:30 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you at least 18 years of age?
Yes
No
- Do you have a legal right to work in the United States?
Yes
No
- The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
- What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
- How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
- How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required Documents
Optional Documents
U
University of South Alabama