Food Quality Documentation Specialist

Job Title: Technical Services Documentation Specialist
Location: St. Louis, MO 63114
Duration: 3+ months

The Technical Services Documentation Specialist provides Corporate Quality support for IP/certification activities, partner formula management and related documentation processes across the Field Technical Services organization. This role is responsible for managing partner formulation documentation from receipt through issuance to manufacturing, maintaining accurate information in internal and external systems, supporting certification databases and audits, and ensuring certification claims and records remain current and accurate. The specialist serves as a key documentation and coordination resource for corporate quality, working closely with R&D, Commercial/NAE, Supply Chain, MDM, Regulatory/Compliance, Product Category teams, and internal/external manufacturing partners to support new product setup, supply chain projects, and cross-functional business needs.

KEY DUTIES AND RESPONSIBILITIES:

• Drive documentation, compliance, and stakeholder alignment for IP certifications, including Kosher, Organic, Rainforest Alliance (RFA), and partner certification programs.
• Provide technical support to manufacturing sites experiencing IP-related issues, expediting communication with certification bodies to enable timely resolution and minimize disruptions to manufacturing operations.
• Maintain and update internal records, external certification databases, and audit documentation to support certification integrity, regulatory compliance, and site audit readiness.
• Partner with product category teams and cross-functional stakeholders to communicate certification standards and support business needs.
• Support new product and supply chain initiatives by ensuring certification requirements are met, certification claims are accurately maintained in internal systems, and all certification and documentation deliverables are completed on time.
• Manage partner formulation documentation and data throughout the lifecycle, from receipt and maintenance in quality systems through issuance to cold manufacturing operations, while maintaining formula trackers to support execution, inventory, and document control.
• Represent Quality and Identify Preservations in key partner formula discussions with R&D, NAE/Commercial, MDM, Regulatory/Compliance, and other stakeholders.

QUALIFICATIONS:

• Bachelor’s Degree preferred in Food Science, Chemistry, Biology or related technical fields.
• 5+ years of experience with a CPG company
• Working knowledge of SAP, proficient with MS Office and experience with Infor Optiva a bonus
• Highly organized with strong attention to detail and consistent ability to validate the accuracy of their own work.
• Self-disciplined and highly motivated, with a passion for excellence
• Ability to identify, define and analyze problems to find causes and identify possible solutions
• Ability to collect required information, identify trends and patterns, and communicate as needed
• Work effectively in the team environment and contribute to team objectives.
• Ability to prioritize in a dynamic environment, with demonstrated planning and organization skills
• Excellent verbal and written communication skills
• Ability to multitask and maintain composure in stressful situations
• Performs other duties as requested by management

Tek Ninjas is a leading staffing and workforce solutions company connecting top talent with organizations across Information Technology, Healthcare, Life Sciences, Engineering, and Professional Services. We partner with Fortune 500 companies, healthcare systems, government agencies, and emerging businesses to deliver highly skilled professionals for contract, contract-to-hire, and direct hire opportunities.

At Tek Ninjas, we believe people are the foundation of success. We foster a collaborative, inclusive, and growth-oriented culture where employees are empowered to develop their skills, advance their careers, and make a meaningful impact. Our commitment to innovation, integrity, and excellence drives everything we do, helping both our clients and employees achieve their goals.

Whether you're looking for your next career opportunity or seeking exceptional talent, Tek Ninjas is dedicated to building lasting partnerships and delivering outstanding results.