Food Rescue Program Coordinator

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Section I: Position Details

Job Opening Date: July 7, 2026

Job Status: This position is full-time. HRDC also offers flexible schedules and a "reduced work week", which encourages full-time staff to use up to 4 paid hours weekly for their personal wellness.

Wage: $25.50/hour

General Summary of Purpose of this Position:

Under the general supervision of the Food Bank Operations Manager, the Food Bank Food Rescue Coordinator is responsible for the coordination of pick-up and delivery of food products in the community including volunteer and Food Rescue Driver routes, maintaining a professional representation of the Food Bank at all times. Responsible for the training and supervision of volunteers performing food rescue operations. The job exists to facilitate a constant and adequate supply of food for the food bank including restaurant rescue functions and program development. Consults with Operations Manager regarding any potential donor/supplier relationship problems. Performs other duties as required.

Primary Job Duties and Responsibilities

1. Food Rescue (40%)

• Operates and coordinates the use of Food Bank vehicles in a safe and prudent manner.

• Coordinates and performs pick-ups and deliveries of food products from local grocery stores, bakeries, restaurants, and other food sources including activities of food rescue driver and volunteers under general supervision of Operations Manager.

• Development of restaurant rescue program including system of ensuring food safety, efficient storage and transport, and appropriate food preparation and packaging for distribution through Fork & Spoon Kitchen and the food bank food box program.

• Reports any accident or incident, no matter how minor, to the Operations Manager and/or Food Bank Director

2. Grocer Relations (10%)

• Establishes & maintains good working relationships with grocer and restaurant managers and staff.

• Maintains verbal/written agreements with grocers and food distribution sites to adhere to all food safety standards.

• Works toward improving grocer relations to increase food gleaned.

3. Volunteer Management (10%)

• Trains, supervises, and maintains schedule of volunteers in performance of food and restaurant rescue activities, including donation/purchase collection from commercial and private sources, adhering to appropriate food safety standards, maintaining thorough inventory records, and appropriately representing the food bank in the community

• Reinforces training and supervision of volunteers in the performance of warehouse functions in coordination with the Operations Manager.

4. Vehicle Maintenance (10%)

• Maintains all Food and Nutrition fleet vehicles and equipment in conjunction with Food Rescue Driver

• Performs daily inspection and required maintenance of vehicles and equipment;

• Fuels vehicles and checks oil, tires, lights, wipers and general vehicle condition;

• Cleans vehicle to maintain a professional level of appearance;

• Assures maintenance of vehicles and equipment is performed at required intervals;

• Assesses potential vehicle or equipment problems and consults with Operations Manager before taking further action;

• Reports any vehicle deficiencies to Operations Manager.

5. Warehouse Support (10%)

• Works with Warehouse Coordinator and Operations Manager to keep warehouse and store stocked. Assists with sorting donations.

6. Data entry (10%)

• Performs other duties as assigned by Operations Manager including project estimation and supply procurement, serving as food bank representative for projects related to food rescue and recovery, and various other warehouse and event functions.

• Maintains food inventory logs, volunteer hour data entry, commercial donation records, and correspondence.

7. Partner Liaison (5%)

• Communicates with and delivers food to community Partners such as One Health, Help Center and local Libraries

• Act as Liaison for Homeward Point regarding food. Collect and deliver foods appropriate for Homeward Point guests

8. Organizational engagement (5%)

• Attends monthly all-staff meetings

• Reads employee communications and weekly newsletters

• Participate in trainings and wellness days when available

Knowledge Skills and Abilities:

Language Skills:

• Read and comprehend basic instructions and orally exchange information to others.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;

• Ability to deal with problems involving several concrete variables in standardized situations.

Software, Tools & Technologies

• Comfortable using standard office & collaboration tools such as Google Workspace & virtual meeting platforms. In addition, ensuring accurate data entry.

• Operate multi-line phone to place, receive or transfer calls or to retrieve voice mail messages.

Specialized Tools (Non-Computer)

• Operate box truck with liftgate and other food bank vehicles

• Operate scale for weighing donations;

• Forklift and pallet jacks;

• Snowblower and lawn mower

HRDC, professional or Governmental Policies and Regulations

• Specialized professional or industry guidelines/standards: Food Safety and Storage Procedures;

• All HRDC policies and procedures.

Drivers Licenses Required for Performing this Position

• Valid Driver License

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position

• Serv Safe Certification

Licenses or Certifications That Would Be Useful but Are Not Required

• CPR/First Aid

Other Required Knowledge, Skills or Abilities

• Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups;

• Ability to read, interpret and implement documents such as policies, rules, and procedure manuals;

• Ability work with minimal supervision and effectively manage work flow;

• Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants;

• Ability to drive with either manual or automatic transmissions;

• Possess basic knowledge of vehicle maintenance;

• Communicates effectively with business representatives, Food Bank volunteers and various staff;

• Drives in a safe and courteous manner;

• Minimizes vehicle mileage through sound planning and thorough knowledge of streets and roads;

• Effectively provides for maintenance of vehicle;

• Demonstrates an ability to work effectively in a team oriented environment;

• Demonstrates an ability to establish and maintain effective working relations with co-workers and the public in representing the Gallatin Valley Food Bank.

Essential physical, mental and emotional requirements of this position

The following physical, mental and emotional abilities are considered essential to perform the duties listed above:

• The employee must regularly lift and/or move up to 50 pounds, and frequently lift and/or move up to 75 pounds.

• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear;

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus;

• The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures.

Education and Experience

Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

• Graduation from high school or GED required.

Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

• One to two years of driving experience and warehouse knowledge.

Section III - Supervision

Supervision Received

• This position operates under general supervision and coordinates with supervisor if/when fluctuations to the regularly scheduled activities occurs. Consults with supervisor regularly on all projects.

• This position supervises the following position(s): None

This position has the following supervisory responsibilities

• Daily supervision of clients and/or volunteers.

Section IV - Decisions

Impact of Decisions and Errors Made by Position

• Decisions, final recommendations and/or errors primarily affect clients of the Food Bank program.

Judgment required to make decisions

• Requires judgment from time to time in the application of broader aspects of established practices to problems and situations not falling clearly or concisely within the limitations of accepted standards or precedents. Employee resolves routine problems and refers unusual problems to Operations Manager or Food Bank Director.

• Requires judgment in establishing and maintaining verbal/written agreements and good working relationships with grocer and other establishment managers and staff.

Section V - Financial Responsibility - This position is accountable for the following company money, funds, and budgets:

• Handles cash, credit cards, or checks for misc. errands to make purchases

Section VI - Personal Contacts - The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the duties and responsibilities of the position:

• Establishes and maintains good working relationships with grocer and other establishment managers and staff. Maintains verbal/written agreements with grocers and food distribution sites to adhere to all food safety standards. Works toward improving grocer relations to increase food gleaned.

• Daily Interaction with the Public and/or Consumers.

Confidentiality:

• This position requires regular handling of sensitive and confidential client and agency information. Unauthorized disclosure could harm client interests and the organization, and may also violate state and federal privacy laws. This position may have access to reports, records, and personnel files, and must exercise the highest level of discretion, judgment, and confidentiality at all times.

Section VII - Working Conditions - The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:

• Works in temperature controlled warehouse environment;

• Daily operation of a motor vehicle under all weather conditions;

• Weekly or more frequent requirement to work above ground level on ladder or scaffold;

• Weekly or more frequent requirement to work outdoors under all weather conditions;

• Monthly or less frequent exposure to risk of cuts, burns, shock or other minor injuries (Not Requiring Hospitalization);

• Monthly or less frequent exposure to risk of injuries that may result in a permanent disability or death (possibility of having a car accident).

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Assigned duties and responsibilities may be added, removed, or changed at any time as organizational needs evolve.