Forest Hills School District - Administrative Assistant Exempt IV - Accounting Specialist (Central Office)

FOREST

HILLS

LOCAL

BOARD

OF

EDUCATION

JOB DESCRIPTION

Board

Approved :

10/21/2026

Title :

Administrative

Assistant

Exempt

IV

-

Accounting

Specialist

Reports

To :

Treasurer

Employment

Status :

Full

Time

Terms

of

Employment :

256

Days

FLSA

Status :

Non-Exempt

Qualifications :

1.

Associate

or

Bachelor's

Degree

in

Accounting

(preferred)

2.

Minimum

of

three

years'

service

in

an

Ohio

public

school

district

Treasurer's

Office

or

equivalent

(preferred).

3. Ability to perform several tasks concurrently with ease and professionalism, while

meeting

critical

deadlines.

4. Ability to skillfully utilize Microsoft Office Suite and Google Suite programs and

other

web-based

applications.

5. Ability to communicate clearly and concisely, verbally and in writing. 6. Ability to keep employee information strictly confidential. 7. Ability to provide excellent customer service through highly proficient interpersonal

skills

including

the

ability

to

work

collaboratively

as

part

of

a

team. Definition : Under the direction of the Treasurer, the Accounting Specialist performs a range of accounting,

payroll,

and

compliance

functions

in

support

of

the

District's

financial

operations.

This

position

requires

strong

attention

to

detail,

sound

judgment

in

handling

confidential

information,

and

the

ability

to

manage

multiple

concurrent

priorities

within

strict

deadlines.

Essential Functions : A.

GENERAL

ACCOUNTING

• Local,

State,

Federal

Grants

Posts

receipts

and

appropriations

across

multiple

funding

sources.

Expenditure

and

revenue

budget

preparation

and

maintenance.

Works

collaboratively

with

other

district

departments

to

manage

Grant

projects

and

expenses.

Maintains

information

for

1099

processing.

Assists

with

preparing

data

for

GAAP

(Generally

Accepted

Accounting

Principles)

conversion.

Processes

warrants

for

refunds

and

generates

refund

warrants

for

the

return

of

funds

to

payers.

Manages

multiple

projects

simultaneously;

plans

and

implements

strategies

to

ensure

tasks

are

completed

within

required

time-frames;

maintains

a

high

degree

of

accountability

for

results.

Assembles

and

helps

interpret/organize

data

for

analysis,

forecasting,

and

reporting.

Maintains

accounting

files.

Prepares

reports

as

required.

Processes

project

cash

requests

for

Federal

Programs

in

the

Ohio

Department

of

Education

Comprehensive

Continuous

Improvement

Plan

(CCIP)

(soon

using

the

ED

STEPS

platform).

Submits

final

expenditure

reports

annually

to

awarding

agency.

Follows

established

office

procedures

to

ensure

accurate,

timely

recording

and

preservation

of

documents;

maintains

a

systematic

filing

system

supporting

efficient

records

retrieval.

B.

PAYROLL

Processes

quarterly

coach

supplemental

records

in

accordance

with

board

approved

supplemental

salary

schedule.

Cross-trains

to

run

payroll

on

a

rotating

basis

to

serve

as

Payroll

Coordinator

Back-Up.

Submits

payroll

related

payments

to

local,

state

and

federal

agencies

and

miscellaneous

entities.

1 of 3

Assists

in

processing

or

verifying

payroll

calculations.

Maintains

accurate

and

updated

employee

payroll

records.

C.

COLLABORATION

Assists

audit

team,

as

needed.

Assists

administration

in

gathering

data

and

preparing

reports

for

employee

negotiations.

Assists

other

members

in

the

Treasurer's

Office

as

needed.

Works

with

the

Human

Resources

and

accounting

department

to

ensure

complete

and

accurate

flow

of

information

for

employee

benefits.

D.

COMPLIANCE

&

REPORTING

Ensure

district

compliance

with

the

Affordable

Care

Act

(ACA),

COBRA,

FMLA,

and

other

relevant

state

and

federal

employment

laws;

Prepare

and

submit

all

required

compliance

reports

to

state

and

federal

agencies;

Interpret

and

apply

provisions

related

to

benefits

and

leaves

as

outlined

in

the

District's

collective

bargaining

agreements

E.

OTHER

Maintains

a

professional

appearance,

demonstrates

punctuality

and

dependable

attendance,

completes

assigned

responsibilities,

and

maintains

confidentiality.

Builds

respectful,

collaborative

relationships

with

colleagues

and

others

while

contributing

to

a

positive

and

effective

work

environment.

Represents

the

district

professionally,

fosters

goodwill

and

public

support,

and

serves

as

a

positive

role

model.

Performs

other

duties

as

assigned. ADDITIONAL WORKING CONDITIONS: 1.

Duties

are

primarily

performed

in

a

standard

office

environment

with

frequent

computer

use

and

prolonged

sitting;

2.

Occasional

travel

between

district

buildings

may

be

required;

and

3.

Ability

to

occasionally

lift

and

carry

up

to

50

pounds.

NOTE:

The

job

description

statements

are

intended

to

describe

the

general

nature

and

level

of

work

being

performed

by

the

person(s)

assigned

to

this

job.

They

are

not

intended

to

be

an

exhaustive

list

of

all

responsibilities,

duties,

skills

and

physical

demands

required

of

personnel

so

classified.

Forest Hills Board Policy 4122 - Nondiscrimination and Equal Employment Opportunity: The Board of Education does not discriminate

on

the

basis

of

race,

color,

national

origin,

sex

(including

sexual

orientation

and

transgender

identity),

disability,

age,

religion,

military

status,

ancestry,

genetic

information

(collectively,

"Protected

Classes"),

or

any

other

legally

protected

category,

in

its

programs

and

activities,

including

employment

opportunities.

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FOREST HILLS LOCAL BOARD OF EDUCATION JOB DESCRIPTION ACKNOWLEDGEMENT Title :

Administrative

Assistant

Exempt

IV

-

Accounting

Specialist

Position Incumbent: This job description in no manner states or implies that these are the only duties and responsibilities to be

performed

by

the

position

incumbent.

The

incumbent

will

be

required

to

follow

the

instructions

and

perform

the

duties

required

by

the

incumbent's

supervisor,

appointing

authority,

or

designee.

____

____

(Local

Superintendent

or

designee)

(Date) My signature below signifies that I have reviewed the contents of my job description and that I am aware of

the

requirements

of

my

position.

I

am

able

to

perform

the

key

functions

of

the

position.

____

____

(Signature)

(Date)

Forest

Hills

Board

Policy

4122

• Nondiscrimination

and

Equal

Employment

Opportunity:

The

Board

of

Education

does

not

discriminate

on

the

basis

of

race,

color,

national

origin,

sex

(including

sexual

orientation

and

transgender

identity),

disability,

age,

religion,

military

status,

ancestry,

genetic

information

(collectively,

"Protected

Classes"),

or

any

other

legally

protected

category,

in

its

programs

and

activities,

including

employment

opportunities.

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