Freelance Event Logistics Manager (U.S. Based) - Washington D.C. Project

Tait

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JOB DETAILS

SKILLS

Amusement Parks, Budget Management, Budgeting, Catering Services, Communication Skills, Creative Design, Cross-Functional, Diversity, Documentation, Event Management, Heavy Equipment/Vehicles, IP (Internet Protocol), Leading Edge Technology, Logistics, Logistics Management, Microsoft Office, Office Management, Olympics, Onboarding, Organizational Skills, Presentation/Verbal Skills, Production Control, Production Schedule, Project/Program Management, Proposal Development, Purchasing/Procurement, Sanitation, Schedule Development, Shipping/Receiving, Sustainability, Trucking, Vendor/Supplier Evaluation, Vendor/Supplier Planning, Work From Home, Writing Skills

POSTED

5 days ago

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

TAIT is looking for experienced Freelance Event Logistics Managers (U.S.-based) to support a major project taking place on-site in Washington, DC from July to late October 2026, with remote work beginning June 2026. Travel and accommodations will be provided for on site time.

This is a temporary contract role, not a full-time staff position.

Position Purpose:

The Freelance Event Logistics Manager will lead solicitation and development of vendor research, proposals and quoting, oversee and maintain production schedules, and oversee vendor/contractor work on site. The ideal candidate will be experienced with outdoor, large scale, temporary event builds.

Responsibilities:

Lead solicitation and development of department vendor proposals, including office trailers, heavy equipment, fencing, site sanitation & facilities, crew catering, radios, traffic management, etc.
Assist in day-to-day oversight of Logistics Coordinators and Office Managers
Oversee site purchasing, shipping, and receiving, including documentation and tracking of elements.
Oversee site trucking and deliveries
Contribute to and maintain knowledge of production schedule
Contribute to development of site access and credential management system
Support in the development and delivery of special projects with research for suppliers, logistics, and other resources as assigned.
Lead vendor onboarding, paperwork, and communications
Develop understanding and maintain knowledge of department budget
Participate in hiring and scheduling Production Assistants and Runners
Track ongoing vendor needs onsite including communicating schedule adjustments and project developments.
Approve on site purchases and additions, escalating for budget approval as needed
Support and coordinate sustainability practices and tracking.
Support all departments with on-the-ground needs
This position is intentionally fluid, duties will shift based on daily priorities, team needs, and across-department demands.

Position Requirements:

5+ years of large scale, event management, production, or related experience; Bachelor's degree preferred.
Exceptional verbal and written communication skills.
Strong project management and budget management abilities.
Highly organized with a detail‑driven, proactive approach.
Proficient with Microsoft Office, Google Workspace, Airtable, and similar tools.
Positive, solutions-oriented attitude with the ability to work under pressure.
Flexibility to work nights, weekends, and irregular hours based on event needs.
Ability to work independently while collaborating closely with cross-functional teams.
Professionalism, discretion, and tact when handling sensitive information.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.

About the Company

Tait

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