Job Description
Job Title: Freight & Logistics Specialist
Location: Newburgh, NY
Salary: $60,000 70,000
Schedule: Monday Friday, 8:00am 4:30pm
Job Type: Full time, Permanent
About the Role
Seeking a highly organized and detail-oriented Freight & Logistics Specialist to support our operations with third-party contract manufacturers. This role is ideal for someone with 35 years of experience in end-to-end movement of raw materials and finished goods. The successful candidate will play a key role in ensuring timely and accurate logistics and transportation, both domestically and internationally, and supporting cross-functional initiatives to ensure a seamless supply chain flow.
The ideal candidate is a proactive problem solver with an understanding of procurement, production and delivery processes and thrives in a fast-paced, collaborative environment
Shipping/Supply Chain
Compliance
Freight
Skills and Competencies
Location: Newburgh, NY
Salary: $60,000 70,000
Schedule: Monday Friday, 8:00am 4:30pm
Job Type: Full time, Permanent
About the Role
Seeking a highly organized and detail-oriented Freight & Logistics Specialist to support our operations with third-party contract manufacturers. This role is ideal for someone with 35 years of experience in end-to-end movement of raw materials and finished goods. The successful candidate will play a key role in ensuring timely and accurate logistics and transportation, both domestically and internationally, and supporting cross-functional initiatives to ensure a seamless supply chain flow.
The ideal candidate is a proactive problem solver with an understanding of procurement, production and delivery processes and thrives in a fast-paced, collaborative environment
Shipping/Supply Chain
- Coordinate all aspects of international freight logistics, including transportation modes (air, sea, road, rail), routing, scheduling, and documentation.
- Responsible for managing, tracking, updating the company Transportation Management System (TMS) to coordinate all dedicated and LTL-related shipments domestically across the United States.
- Coordinate last-mile and regional deliveries in the NY/NJ area, including generating BOLs for in-house drivers.
- Track shipments from origin through delivery and follow up on delays or exceptions with carriers, clients, brokers, vendors, and contract manufacturers.
- Prepare, review, and proofread shipping documentation, including commercial invoices, packing lists, SLIs, and bills of lading.
- Update QuickBooks with shipment details and corresponding packing lists to support accurate financial tracking.
- Follow up with vendors and CMs on EXW readiness dates and shipment handoffs.
- Communicate shipment status and updates to internal teams and external partners as needed.
- Assist with rate requests and quote comparisons across approved carriers and brokers.
- Identify shipment issues or documentation discrepancies and work with cross-functional teams to resolve them.
- Support compliance with international shipping and customs requirements.
- Help improve logistics processes by keeping data organized, accurate, and accessible.
- Audit shipment data to ensure accuracy and compliance.
- Collaborate with teams to analyze shipped POs and SKUs and improve processes.
- Monitor industry, regulatory, and technology changes impacting international freight.
Compliance
- Ensure all international shipments comply with customs regulations and documentation requirements.
- Work closely with customs brokers to facilitate smooth and compliant clearance.
- Monitor regulatory and tariff changes impacting imports and exports.
- Maintain accurate records to support inventory control, fulfillment, and reporting.
- Verify inbound receipts and outbound order details to ensure inventory and documentation accuracy.
Freight
- Assist with freight rate negotiations as needed and support carrier selection.
- Help evaluate shipping options based on cost, service level, and delivery requirements.
- Assist with tracking and reviewing freight costs to support budget visibility and control.
- Support Finance with freight-related cost tracking, documentation, and reconciliation.
- Maintain accurate freight records and shipment documentation across systems.
Skills and Competencies
- Strong knowledge and experience in logistics, transportation, and freight coordination.
- 3-5 years experience in logistics, import/export / customs / trade-doc / cross-border export
- Proficiency in QuickBooks, Transportation Management systems (FreightPOP preferred), and Microsoft Excel
- Ability to analyze data critically and support management in optimizing inbound/outbound workflows.
- Familiarity with project management tools and methodologies.
- Excellent communication skills for effective collaboration across departments including procurement, logistics, and production teams.
Numbers & Facts
| Location | Newburgh, NY |
| Industry | Staffing/Employment Agencies |
| Company Size | 1 to 9 employees |
| Year Founded | 1980 |
| Website | http://WWW.NORMANNSTAFFING.COM |
About Company
Normann Staffing is a private employment service that has been providing temporary and permanent staffing to organizations in New York's Hudson Valley since 1980. Recognized as the region's premier staffing agency, Normann Staffing has represented more than 300 current and former client organizations and employed more than 8,000 staff in Ulster County, Dutchess County, Orange County, as well as Greene, and Columbia Counties.
Skills
- Analysis Skillsunmatched
- Aviation Industryunmatched
- Billingunmatched
- Brokerageunmatched
- Budgetingunmatched
- Cargo/Freightunmatched
- Communication Skillsunmatched
- Contract Manufacturingunmatched
- Cross-Functionalunmatched
- Customer Support/Serviceunmatched
- Data Analysisunmatched
- Data Processingunmatched
- Detail Orientedunmatched
- Documentationunmatched
- Financeunmatched
- Follow Throughunmatched
- Identify Issuesunmatched
- Import/Exportunmatched
- Intuit Quickbooksunmatched
- Inventory Managementunmatched
- Less Than Truckload (LTL)unmatched
- Logisticsunmatched
- Logistics Processesunmatched
- Maintain Complianceunmatched
- Microsoft Excelunmatched
- Monitor Regulationsunmatched
- Negotiation Skillsunmatched
- Operational Supportunmatched
- Options Analysisunmatched
- Organizational Skillsunmatched
- Problem Solving Skillsunmatched
- Process Improvementunmatched
- Project Management Softwareunmatched
- Proofreadingunmatched
- Purchasing/Procurementunmatched
- Reconciliationunmatched
- Record Keepingunmatched
- Regulationsunmatched
- Shipping Documentsunmatched
- Shipping Requirementsunmatched
- Stock Keeping Unit (SKU)unmatched
- Supply Chainunmatched
- Team Playerunmatched
- Time Managementunmatched
- Transportation and Logisticsunmatched
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