Front Desk Associate

Facility Coordinator (Reception & Executive Support)

Location: Westerville, OH (Global HQ)

Reporting Structure: Reports directly to the Executive Assistant to the CEO, with strong day-to-day alignment to the Facilities team.

Position Summary

The Facility Coordinator serves as the first point of contact at headquarters and is responsible for delivering a professional, welcoming, and highly functional workplace environment. This role combines front desk reception, office services, and facilities coordination, while also providing administrative support to Executive Assistants and leadership.

Reception & Front-of-House Operations

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• Serve as the primary point of contact for employees, visitors, and vendors
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• Manage visitor registration, badging, and security protocols
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• Answer and direct incoming calls, emails, and inquiries
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• Maintain lobby and reception area
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• Receive and manage mail, packages, and deliveries
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Facilities Coordination

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• Create and manage work orders for maintenance and repairs
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• Coordinate vendor and contractor access
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• Support seating assignments and documentation
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• Monitor and restock supplies
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• Assist with office moves and reconfigurations
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• Submit Purchase Requisitions for approval, as needed, to facilitate completion of work orders and repairs.
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Executive & Administrative Support

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• Support C-Suite Executive Assistants
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• Coordinate meetings, room setup, and catering
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• Assist with leadership visits and events
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• Maintain confidentiality and professionalism
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Vendor & Service Coordination

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• Coordinate vendors and service providers
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• Support contractor onboarding and scheduling
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• Track service requests to completion
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Preferred Qualifications

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• Experience supporting executives
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• Experience with facilities or vendor coordination
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• Familiarity with workplace tools (Outlook, Excel, Teams)
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Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.