Administrative Skills, Catering Services, Communication Skills, Conference Management, Customer Support/Service, Detail Oriented, Documentation, Executive Assistant Skills , Facilities Management, High School Diploma, Interpersonal Skills, Leadership, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Outlook, Multitasking, Office Management, Order Delivery, Order Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Purchase Orders, Telephone Skills, Writing Skills
Title: Front Desk Associate (Facility Coordinator – Reception & Executive Support)
Pay: $24.52/hour | Weekly Pay + Optional Benefits
Location: 505 North Cleveland Avenue, Westerville, OH | Fully On-site
About the Role:
The Front Desk Associate will serve as the first point of contact at the company’s global headquarters, providing a professional, welcoming, and highly organized workplace experience for employees, visitors, and vendors. This role combines front desk reception, office services, facilities coordination, and administrative support for executive leadership.
Responsibilities:
- Serve as the primary point of contact for employees, visitors, and vendors entering headquarters
- Manage visitor registration, badging, and security procedures
- Answer and direct incoming calls, emails, and general inquiries
- Maintain a professional and welcoming reception and lobby area
- Receive, organize, and distribute mail, packages, and deliveries
- Create and manage work orders for maintenance, repairs, and office needs
- Coordinate vendor and contractor access, scheduling, and service requests
- Support seating assignments, workplace documentation, and office organization
- Monitor and restock office supplies and coordinate replenishment as needed
- Assist with office moves, workspace reconfigurations, and facility projects
- Submit purchase requisitions for approval to support completion of work orders and repairs
- Provide administrative support to C-Suite Executive Assistants and leadership teams
- Coordinate meetings, conference room setups, catering, and leadership visits
- Maintain confidentiality, professionalism, and excellent communication when supporting executives
- Track vendor services and facility requests through completion
Qualifications:
- High school diploma or equivalent required
- 2+ years of relevant experience in reception, administrative support, facilities coordination, or customer service
- Strong customer service and interpersonal skills
- Excellent organizational skills with strong attention to detail
- Ability to manage multiple priorities in a fast-paced office environment
- Professional communication skills, both written and verbal
- Experience supporting executives or leadership teams preferred
- Experience with facilities operations, vendor coordination, or office management preferred
- Familiarity with workplace tools including Outlook, Excel, and Teams
- Ability to maintain confidentiality and handle sensitive information professionally
#TM1
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Tailored Management
CONNECTING TOP TALENT WITH TOP-TIER OPPORTUNITIES
Tailored Management is a global staffing firm that specializes in partnering with large organizations that run their contingent labor program in a VMS/MSP environment. We have the unique capacity to support programs across all scopes and geographic locations from a single headquarters, successfully elevating program performance across the board and minimizing costs, miscommunication and delivery times. But what do we really do? We bring together the best talent with the greatest opportunities.
1,000 to 1,499 employees
Staffing/Employment Agencies
https://www.tailoredmanagement.com/