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Front Desk Associate

TPI Global Solutions

Westerville, OH

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JOB DETAILS
SKILLS
Administrative Skills, Catering Services, Customer Support/Service, Documentation, Executive Assistant Skills , Facilities Management, High School Diploma, Leadership, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Outlook, Onboarding, Order Delivery, Order Management, Organizational Skills, Plan Meetings, Purchase Orders, Security Protocols, Telephone Skills
LOCATION
Westerville, OH
POSTED
7 days ago
Job Title: Facility Coordinator (Reception & Executive Support)
Duration: 6+ months contract with the possibility of extension based on performance and business needs.            
Location:Westerville, OH (Global HQ)- Onsite position
 
Position SummaryThe Facility Coordinator serves as the first point of contact at headquarters and is responsible for delivering a professional, welcoming, and highly functional workplace environment. This role combines front desk reception, office services, and facilities coordination, while also providing administrative support to Executive Assistants and leadership.
 
Reception & Front-of-House Operations
  • Serve as the primary point of contact for employees, visitors, and vendors
  • Manage visitor registration, badging, and security protocols
  • Answer and direct incoming calls, emails, and inquiries
  • Maintain lobby and reception area
  • Receive and manage mail, packages, and deliveries
Facilities Coordination
  • Create and manage work orders for maintenance and repairs
  • Coordinate vendor and contractor access
  • Support seating assignments and documentation
  • Monitor and restock supplies
  • Assist with office moves and reconfigurations
  • Submit Purchase Requisitions for approval, as needed, to facilitate completion of work orders and repairs. 
Executive & Administrative Support
  • Support C-Suite Executive Assistants
  • Coordinate meetings, room setup, and catering
  • Assist with leadership visits and events
  • Maintain confidentiality and professionalism
Vendor & Service Coordination
  • Coordinate vendors and service providers
  • Support contractor onboarding and scheduling
  • Track service requests to completion
Skills:Preferred Qualifications
  • Experience supporting executives
  • Experience with facilities or vendor coordination
  • Familiarity with workplace tools (Outlook, Excel, Teams)
 
Education:Qualifications
  • High school diploma or equivalent
  • 2+ years of relevant experience
  • Strong customer service and organizational skills

 

About the Company

T

TPI Global Solutions

SH Global Solutions is a certified Service Disabled Veteran Owned Small Business (SDVOSB) headquartered in Maryland. Established in 2016 to modernize commercial and government technology to mitigate cybersecurity threats and to secure data centers from increasingly more frequent cyber attacks, we specialize in providing Information Technology (IT) solutions and services to government and commercial organizations. Our core areas of core expertise are focused in:

● Datacenter consolidation/optimization - this includes designing, procuring, and installing turnkey secure, modern infrastructure solutions including scalable and modular systems

● Professional program and project management services for large and complex projects

● In-building wireless solutions to enable 5G technology and connect to the growing Internet of Things (IoT)

Our team is comprised of highly skilled and dedicated professionals, uniquely qualified in cutting-edge technology, and engineering, and in the rapid deployment and implementation of new technologies.  Our CEO is a retired United States Air Force Colonel and entrepreneur with over 25 years supporting the DOD, US Government agencies, and NATO worldwide.

COMPANY SIZE
1 to 9 employees
INDUSTRY
Computer/IT Services
FOUNDED
2016
WEBSITE
https://www.shglobalsolutions.com

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