Front Desk Coordinator

Front Desk Coordinator

About the Company and Opportunity:

Our client is a leading engineering, procurement, and construction organization supporting large-scale industrial and manufacturing projects across North America.

This company is recognized for its commitment to operational excellence, innovation, safety, and delivering high-quality solutions to its customers. The organization fosters a collaborative environment where employees are empowered to contribute, grow professionally, and make a meaningful impact.

Why work here:

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• Stable and growing organization with a strong industry reputation.
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• Collaborative team environment with supportive leadership.
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• Opportunity to gain exposure to procurement, accounts payable, and project support functions.
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• Diverse responsibilities that provide broad operational and financial experience.
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• Career growth opportunities within a large, established organization.
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• Employee-focused culture that values integrity, accountability, and continuous improvement.
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What You'll Be Doing as a Front Desk Coordinator:

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• Serve as the first point of contact for visitors, employees, vendors, and customers.
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• Greet and welcome guests in a professional and courteous manner.
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• Answer, screen, and route incoming phone calls and messages.
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• Manage front desk activities and maintain a professional reception area.
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• Coordinate visitor access, sign-in procedures, and meeting room schedules.
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• Receive and distribute incoming mail, packages, and deliveries.
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• Coordinate outgoing mail, shipments, and courier services as needed.
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• Maintain accurate visitor, employee, and office records.
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• Assist with scheduling meetings, appointments,
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• and conference rooms.
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• Provide administrative support to office leadership and various departments.
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• Prepare correspondence, reports, spreadsheets, presentations, and other documents.
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• Order and maintain office supplies and coordinate with vendors when necessary.
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• Assist with employee onboarding, office access, and administrative documentation.
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• Support travel arrangements, expense documentation, and other office coordination activities as assigned.
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• Maintain organized electronic and physical files while protecting confidential information.
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• Assist with special projects and additional administrative duties as assigned.
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Preferred Qualifications of the Front Desk Coordinator:

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• 2+ years of experience in front desk coordination, reception, office administration, customer service, or a related role.
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• Experience working in engineering, manufacturing, industrial, construction, or corporate environments preferred.
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• Professional and polished communication style with strong customer service skills.
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• Excellent verbal and written communication skills.
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• Strong organizational skills with exceptional attention to detail.
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• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
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• Comfortable handling a high volume of phone calls, visitors, correspondence, and administrative requests.
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• Ability to maintain confidentiality and exercise sound judgment.
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• Strong interpersonal skills and the ability to work effectively with employees at all levels.
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• Reliable, professional, team-oriented, and solutions-focused mindset.
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• Ability to work on-site in Katy, Texas.
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Ready to make a difference? Let's talk.