Summary:
The Front Desk Coordinator provides general administrative support for the entire corporate office. They will perform various clerical and organizational tasks for multiple departments.
Responsibilities:
- Maintain various calendars, scheduling meetings, preparing agendas and activities
- Answer multi-line telephone and give information to callers, take messages, and transfer calls
- Order and maintain proper inventory of office supplies and office furniture for corporate office
- Provides oversight and, at times, bookings of travel arrangements on our digital travel booking platform for internal and external parties
Duties:
- Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
- Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally
- Assist in travel coordination throughout travel booking platform
- Plan, supervise, and coordinate all meetings and catered functions
- Make copies of correspondence and other materials
- Prepare, send out, and distribute daily mail
- Operate various office equipment and systems such as copiers, fax and postage machine, labeling software, and others
- Maintain a clean, organized reception area, conference rooms, and kitchens
- Support general office operations and administrative tasks as needed
- All other duties as assigned