Front Desk Coordinator

Summary:

The Front Desk Coordinator provides general administrative support for the entire corporate office. They will perform various clerical and organizational tasks for multiple departments.

Responsibilities:

• Maintain various calendars, scheduling meetings, preparing agendas and activities
• Answer multi-line telephone and give information to callers, take messages, and transfer calls
• Order and maintain proper inventory of office supplies and office furniture for corporate office
• Provides oversight and, at times, bookings of travel arrangements on our digital travel booking platform for internal and external parties

Duties:

• Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
• Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally
• Assist in travel coordination throughout travel booking platform
• Plan, supervise, and coordinate all meetings and catered functions
• Make copies of correspondence and other materials
• Prepare, send out, and distribute daily mail
• Operate various office equipment and systems such as copiers, fax and postage machine, labeling software, and others
• Maintain a clean, organized reception area, conference rooms, and kitchens
• Support general office operations and administrative tasks as needed
• All other duties as assigned