Front Desk Manager

About the role

We are seeking a proactive, detail-oriented Front Desk Manager to own the daily operations and front-of-house experience of our Sunnyvale office. This role is responsible for opening the office each morning, keeping shared spaces clean and meeting-ready, greeting employees and visitors at the front desk, and coordinating the day-to-day logistics, from lunch orders to office supplies, that keep the team running smoothly.

This is a highly visible, hands-on role for someone who takes ownership of the details, is comfortable juggling a wide range of responsibilities, and enjoys creating a well-run, welcoming workplace.

What you'll do

• Manage the front desk and provide reliable on-site coverage from 8:30 a.m.–5:30 p.m.
• Welcome and assist employees, candidates, customers, vendors, and other visitors.
• Manage visitor registration, badges and meeting-room coordination.
• Own incoming and outgoing mail, packages, equipment shipments, and courier coordination.
• Support the day-to-day operation of the office, including supplies, conference rooms, kitchens, maintenance requests, and vendor coordination.
• Coordinate and set up communal lunches, including catering, delivery, setup, and cleanup.
• Prepare conference rooms and common areas for company meetings, customer meetings, interviews, executive visits, and employee events.
• Support company-wide meetings, team events, celebrations, and other workplace activities.
• Assist with employee onboarding and offboarding, including workspace preparation and badges.
• Provide administrative and operational support to the teams as needed.
• Proactively identify office needs and help ensure the workplace remains organized, welcoming, and well maintained.

Required Qualifications

• Bachelor’s degree preferred.
• 2+ years of experience in office management, workplace operations, corporate reception, administrative support, hospitality, or a related role.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional presence and strong interpersonal skills.
• Ability to manage multiple priorities and respond effectively to changing needs.
• Proactive and service-oriented approach with strong ownership and follow-through.
• Proficiency with standard business tools such as Microsoft Office, Slack and Jira.
• Ability to work independently and collaborate effectively across teams.
• Reliable availability to work on-site Monday through Friday from 8:30 a.m.–5:30 p.m.
• Ability to lift and move packages and office supplies weighing up to approximately 30 pounds.

Preferred Qualifications

• Bachelor’s degree in business, communications, hospitality, operations, or a related field.
• Experience in a technology, engineering, semiconductor, robotics, or startup environment.
• Experience coordinating catering, office events, meetings, vendors, and workplace services.
• Experience with shipping, receiving, visitor-management, or workplace-management systems.

Benefits (subject to location and local regulations)

• Competitive salary and equity 
• Comprehensive medical, dental, and vision coverage 
• 401(k) retirement plan 
• Flexible vacation and time-off policy 
• Collaborative, fast-paced, and inclusive work environment 
• Opportunity to work on cutting-edge technologies with a highly cross-functional team