Front Desk Receptionist

The Receptionist is an integral part of the Operations department, reporting to the Executive Administration Manager. This role is responsible for providing exceptional customer service, managing front desk operations, and supporting various administrative tasks across the organization. The receptionist will serve as the first point of contact for visitors, handle phone calls, and maintain a welcoming and efficient environment. To support Hoffman's dedication to our people this position will be fully in-office.

Salary: $55,000 - $70,000 DOE

Essential Responsibilities

General Responsibilities:

• Greet visitors and clients, ensuring a welcoming, positive, and professional experience.
• Answer and direct incoming calls on a multi-line phone system, screening, and then routing to the appropriate individuals.
• Manage scheduling for conference rooms, company car reservations, and vacation requests using Outlook calendars, and other scheduling tools.
• Set up and assist with meetings in conference rooms, including seating clients, organizing refreshments as needed, and ensuring all shared spaces (conference rooms, lunchrooms) are kept clean and organized throughout the day.
• Oversee the processing and distribution of incoming and outgoing mail to appropriate departments.
• Maintain office supply inventory, place weekly orders through the vendor portal, ensuring supplies are organized and stored properly.
• Perform filing, scanning, and other administrative tasks as needed for various departments.
• Assist with special projects in alignment with position expectations, across departments when required

Operations Support Responsibilities:

• Assist with running weekly project reports using Power BI.
• Support the operations team by editing subcontracts, modifications, and job diaries, and providing backup for contracts and project documentation during absences.

Qualifications

Position Related Skills:

Required

• Advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) skills with the ability to navigate within a computer network environment.

• Strong typing skills with a minimum speed of 65 words per minute.

• Inclusive and collaborative team player with a willingness to cross-train and provide backup support both within the department and across departments.

• Highly organized with strong attention to detail, and able to adapt.

• Exceptional time management skills, with the ability to prioritize tasks and multitask efficiently.

• Excellent written and verbal communication skills, with the ability to build and maintain professional relationships in an executive setting.

• Exceptional customer service skills and professional phone etiquette.

• Self-motivated and proactive, capable of working independently and demonstrating initiative to complete tasks and projects successfully.

Preferred

• Familiarity with Power BI, or other business analytics or data visualization and reporting tools.

Education and Professional Experience:

Required

• High School Diploma or GED
• A minimum of 1 year of experience in an office or administrative role

Preferred

• Professional experience in the construction industry, or related industries.

Physical and Mental Requirements:

• Must be able to remain in a stationary position in an office environment more than 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, or printer.
• Visual: The worker is required to have the ability to perform duties such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; reading printed and digital documents.
• Hearing and Speech: Constantly required to communicate with customers and coworkers in an office setting, and on the phone/digital meetings.
• Work Environment: The majority of work is performed in an office setting, with minimal time spent outdoors.

Build What Matters. Create What's Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we've grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise-now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you''re on a jobsite or in a corporate office, you'll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together-by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

• Competitive pay and advancement opportunities

• Ongoing professional training and development

• Comprehensive benefits-including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.

• A culture rooted in inclusion, collaboration, and respect.

We're hiring across all departments. Discover your future with us.

https://www.hoffmancorp.com/careers/

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

Please note, we are not able to offer sponsorship for this position.