Administrative Skills, Calendar Management, Communication Skills, Conference Management, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, High School Diploma, Human Resources, Interpersonal Skills, Logistics, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Onboarding, Operational Support, Organizational Skills, Telephone Skills
Currently slated as a 6-month temp to hire opportunity
The Administrative Assistant / Front Desk Receptionist serves as the first point of contact for visitors, employees, and vendors, creating a professional and welcoming experience. This role is responsible for maintaining visual and front of house compliance, managing calendars and meeting logistics, and providing light administrative support to the Customer Solutions and Human Resources teams. The ideal candidate is organized, detail oriented, and comfortable balancing front desk responsibilities with administrative support in a fast-paced environment.
Key Responsibilities
• Greet, screen, and direct visitors, employees, and vendors in a professional and courteous manner
• Maintain visual compliance of the reception area and designated common spaces
• Manage calendars, conference room scheduling, and meeting logistics
• Answer and route incoming calls and general inquiries
• Provide administrative support to the Customer Solutions and Human Resources teams, including document preparation, data entry, and coordination tasks
• Assist with onboarding logistics, visitor badges, and internal communications as needed
• Support general office operations and special projects to ensure smooth daily workflow
• Additional administrative support as needed
Work Environment
• Office based role with frequent interaction with employees and visitors
• Requires periodic standing and walking at the front desk
• Limited, as-needed presence on the shop floor
Qualifications
• High school diploma or equivalent required; associate degree or additional administrative training preferred
• 1–3 years of administrative assistant or receptionist experience preferred
• Strong interpersonal and communication skills with a customer focused mindset
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams)
• Ability to manage multiple priorities and maintain professionalism in a busy environment
• Discretion and ability to handle sensitive or confidential information appropriately
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