Administrative Skills, Calendar Management, Conference Management, Customer Relations, English Language, Mail Processing, Maintenance Services, Multilingual, Organizational Skills, Problem Solving Skills, Schedule Development, Security Protocols, Spanish Language, Systems Maintenance, Telephone Skills
Front Office Administrator (Bilingual Spanish/English)
Position: Front Office Administrator
Location: Confidential
Schedule: Full-Time, Onsite
Pay: $35.00 - $37.00 per hour DOE
Position Summary
Our client is seeking a polished, professional, and highly organized Front Office Administrator to serve as the face of the organization. This individual will create a welcoming first impression while ensuring the office operates efficiently on a daily basis. The ideal candidate is proactive, customer-focused, bilingual in Spanish and English, and thrives in a fast-paced environment where no two days are the same.
Responsibilities
- Welcome and assist visitors, clients, vendors, and guests in a professional manner
- Answer and direct incoming phone calls and emails
- Coordinate visitor check-in procedures and maintain front office security protocols
- Manage conference room scheduling and meeting preparation
- Coordinate with vendors for office services, deliveries, repairs, and maintenance
- Report and follow up on facility-related issues until resolved
- Order and maintain office and kitchen supplies
- Receive and distribute mail and packages
- Assist with administrative projects for multiple departments
- Maintain organized filing systems and office records
- Support office events and employee activities
- Ensure the reception area and common spaces remain organized and professional at all times
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Motive Workforce Solutions