Front Office Coordinator

West Sound Workforce is assisting a respected Gig Harbor law firm in the search for a Front Office Coordinator to join their growing team. This firm specializes in Estate Planning, Business Law, and Consumer Advocacy and is known for providing exceptional service to clients throughout the community. If you're a polished administrative professional who enjoys creating a welcoming environment, thrives in a collaborative office, and is looking for an opportunity to grow, we'd love to hear from you.

Reporting to the firm's attorneys, the Front Office Coordinator serves as the hub of the office, ensuring clients receive a warm welcome while keeping daily operations organized and running efficiently. This position offers the opportunity to expand your skills over time, with the potential to grow into additional client service and office management responsibilities.

If you enjoy building relationships, keeping an office running smoothly, and being part of a close-knit team that makes a meaningful impact for its clients, we'd encourage you to apply today.

Shift information:

• Monday–Friday
• 8:45 AM – 4:00 PM

What you will do:

• Welcome clients and visitors while providing exceptional customer service in person and over the phone
• Prepare conference rooms and materials for estate planning meetings and other client appointments
• Manage attorney calendars, schedule appointments, and coordinate meetings with accuracy and attention to detail
• Support attorneys with administrative tasks while maintaining office organization, supplies, and common areas
• Assist with client communications and develop into additional client service and office management responsibilities

What we are looking for:

• Previous experience in a professional office environment; law firm experience is strongly preferred
• Strong organizational skills with demonstrated proficiency managing calendars and multiple priorities
• Excellent written and verbal communication skills with a professional, client-focused demeanor
• Proficiency with Microsoft Office and the ability to quickly learn new software and office systems
• A positive attitude, strong work ethic, and a desire to learn, grow, and contribute as part of a collaborative team