Front Office Coordinator

Job Summary

We are seeking a professional, organized, and resourceful Front Office Coordinator to support daily office operations, recruiting activities, and customer service functions. This role serves as the first point of contact for applicants, employees, clients, and visitors while helping maintain an efficient and welcoming office environment.

The ideal candidate will have administrative experience, strong communication skills, professional maturity, and the ability to work independently with minimal supervision.

Responsibilities

• Greet and assist applicants, employees, clients, and visitors.
• Answer and direct incoming phone calls, emails, and office inquiries.
• Schedule interviews and coordinate applicant appointments.
• Assist with onboarding paperwork, employee documentation, and hiring processes.
• Maintain accurate and confidential employee and applicant records.
• Process background checks, employment verifications, and reference checks.
• Post and manage job advertisements on recruiting platforms.
• Assist with candidate communication and applicant tracking.
• Prepare reports, spreadsheets, correspondence, and other administrative documents.
• Support payroll, filing, recordkeeping, and general office administration.
• Maintain a professional, organized, and welcoming office environment.
• Provide exceptional customer service and support.

Qualifications

• High School Diploma or equivalent required.
• Previous administrative, receptionist, customer service, HR, or office experience preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Strong organizational, communication, and multitasking skills.
• Ability to maintain confidentiality and professionalism.
• Bilingual (English/Spanish) is a plus.
• Candidates with strong life experience, professional maturity, and a customer-service mindset are encouraged to apply.

What We're Looking For

• Resourceful and self-motivated.
• Able to work independently without constant supervision.
• Strong problem-solving skills and ability to "figure things out."
• Takes initiative and follows tasks through to completion.
• Professional, dependable, and detail-oriented.
• Positive attitude with excellent interpersonal skills.
• Ability to prioritize and manage multiple responsibilities in a fast-paced environment.
• Team player who is willing to help wherever needed.
• Strong sense of ownership and accountability.