A wealth management firm in Houston is seeking a Front Desk Coordinator to join the team. This role serves as the first point of contact for clients, visitors, vendors, and team members, playing an important part in creating a welcoming, professional, and efficient office environment. The Front Desk Coordinator is responsible for managing front-desk communications, supporting daily office operations, and providing administrative assistance to ensure the office runs smoothly.
Salary + Additional Benefits:
$50,000$65,000 + Discretionary Bonus
Medical, Dental, Vision Insurance
401K - company match
Location: Houston, TX
Type of Position: Direct Hire
Responsibilities:
Greet clients, visitors, vendors, and business partners promptly and professionally.
Notify the appropriate team member when a guest arrives and assist visitors while they wait.
Provide every guest with a welcoming, courteous, and positive experience.
Maintain a clean, organized, and professional reception area, waiting area, and conference rooms.
Follow established visitor, building-access, and office security procedures.
Answer, screen, and route incoming telephone calls promptly and accurately.
Monitor general company email inboxes and direct messages to the appropriate team members.
Respond to routine questions and provide accurate information in a timely and professional manner.
Take clear and complete messages and ensure they reach the intended recipient.
Assist with resolving routine inquiries and concerns, escalating matters when appropriate.
Manage conference room calendars and resolve scheduling conflicts as needed.
Coordinate appointments, interviews, internal meetings, and other office activities.
Prepare conference rooms before meetings and restore them afterward.
Assist with meeting logistics, including materials, refreshments, technology, and guest accommodations.
Provide calendar and scheduling support as assigned.
Receive, sort, and distribute incoming mail, packages, and courier deliveries.
Prepare and process outgoing mail, shipments, and special deliveries.
Track time-sensitive or important packages when necessary.
Maintain accurate and organized mailing, shipping, filing, and recordkeeping systems.
Scan, copy, file, and organize physical and electronic documents.
Assist with document preparation, client quarterly statements and general administrative projects.
Provide administrative support to team members and departments as assigned.
Assist with Event Planning (Annual Concert, Happy Hours and Holiday Party).
Handle confidential information with discretion and professionalism.
Monitor inventory and restock office supplies, kitchen supplies, and breakroom necessities.
Keep shared office spaces organized, presentable, and ready for use.
Monitor office equipment and report service or maintenance needs promptly.
Refill printer and copier paper trays and ensure commonly used equipment remains operational.
Communicate supply needs and assist with placing or receiving orders as directed.
Identify routine office needs and take appropriate action without requiring repeated follow-up.
Perform other duties and special projects as assigned.
Requirements:
High school diploma or equivalent required
5+ years of experience within a receptionist or administrative support role is required
Excellent customer service and interpersonal skills
Strong verbal and written communication abilities
Exceptional organizational and time-management skills
Ability to manage interruptions, multitask, and prioritize responsibilities in a fast-paced environment
Strong attention to detail, accuracy, and follow-through
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams
Ability to learn and use office equipment, telephone systems, and other technology platforms
Ability to work independently, use sound judgment, and take initiative
Consistent dependability, punctuality, and professional presentation
Ability to maintain confidentiality and handle sensitive information appropriately
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
#LI-DNI
Numbers & Facts
Location
Houston, TX
Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Conference Managementunmatched
Copying Machinesunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Equipment Maintenance/Repairunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Follow Throughunmatched
Interpersonal Skillsunmatched
Logisticsunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Needs Assessmentunmatched
Office Equipmentunmatched
Operational Supportunmatched
Order Deliveryunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Shipping/Receivingunmatched
Telephone Skillsunmatched
Time Managementunmatched
Time Trackingunmatched
Vision Planunmatched
Wealth Managementunmatched
Writing Skillsunmatched
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