Front Office Manager

Job Description:

Now hiring for a Front Office Manager

Location: Downsville, LA

Pay Rate: $18.00 - $20.00 per hour

Schedule: Monday-Friday, 8:00 am-5:00 pm

Office Ninja Wanted - Sharp, Swift, and Super Organized

You're the one who keeps everything on track, from schedules to supplies to smiling faces. In this Front Office Manager role, your multitasking magic and positive energy make you the heartbeat of the office. You'll handle the details that keep everyone moving and make it all look effortless.

Looking for Front Office Manager jobs in Downsville where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Job Duties

• Greet and assist visitors, customers, vendors, and delivery personnel in a professional manner
• Answer and direct incoming phone calls and emails
• Process customer invoices, purchase orders, and related documentation
• Schedule and coordinate inbound and outbound truck deliveries and pickups
• Communicate with drivers, customers, and warehouse/manufacturing personnel regarding shipment schedules
• Prepare and process UPS shipments, including shipping labels, tracking, and documentation
• Monitor shipping and delivery status to ensure timely arrivals and departures
• Maintain customer records and update information in company systems
• Assist with order entry, filing, data entry, and general office administration
• Receive and distribute incoming mail and packages
• Support inventory, production, and logistics teams with administrative tasks as needed
• Maintain organized records and filing systems
• Provide exceptional customer service and assist with issue resolution

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Front Office Manager.
• Knowledge of shipping procedures and UPS systems
• Experience coordinating transportation or delivery schedules
• Familiarity with manufacturing, logistics, or distribution environments
• Ability to interact effectively with customers, vendors, and internal departments

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"They were always there to support me. Very friendly and helpful." - Linda, Staffmark Associate

Bring your skills, energy, and sense of order - we'll bring the opportunity. Apply Now.

What You Will Do

As a Front Office Manager you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Front Office Manager provides the administrative foundation that helps offices operate smoothly. This role supports daily business needs through organization, communication, documentation, scheduling, and general office coordination.

Success as a Front Office Manager requires professionalism, accuracy, and the ability to manage tasks without losing sight of important details. The position may involve supporting multiple people or departments, which makes flexibility and follow-through especially important.

A dependable Front Office Manager brings structure to busy environments. By helping information move clearly and tasks stay organized, this role contributes directly to stronger workplace performance.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.