Front Office & Patient Financial Coordinator
We’re not looking for just another front-desk employee, we’re looking for a rockstar.
HealthSource Chiropractic of Southwest Fort Worth is a rapidly growing chiropractic and progressive rehabilitation clinic seeking an exceptional Front Office & Patient Financial Coordinator.
This is a key position for someone who is fast, highly organized, exceptionally detail-oriented, and energized by helping a busy practice grow. You must be the kind of person who follows through without repeated reminders, notices what needs attention, and takes pride in getting every detail right.
Our ideal candidate can provide an outstanding patient experience while confidently managing insurance, patient finances, administrative responsibilities, and marketing follow-up.
What You’ll Own
- Delivering a warm, professional and efficient patient experience
- Managing a fast-paced front desk, including check-in, check-out, scheduling and phone communication
- Responding quickly to new patient leads and converting inquiries into scheduled appointments
- Verifying or understanding insurance benefits and clearly communicating coverage and patient responsibility
- Presenting care-plan financial options and helping patients select appropriate payment arrangements
- Collecting payments, monitoring patient balances and following through on declined payments
- Supporting authorizations, referrals, claim documentation and insurance follow-up
- Maintaining accurate patient records and ensuring tasks are completed on time
- Recovering missed appointments and helping prevent patients from falling out of care
- Supporting reactivation campaigns, review requests, referral initiatives and community outreach
- Tracking and executing assigned marketing activities and following through until results are documented
- Identifying workflow problems and helping create better systems
- Supporting additional administrative and office-management responsibilities as earned
Experience That Would Make You Stand Out
- Chiropractic, medical, dental, physical therapy or other healthcare front-office experience
- Knowledge of chiropractic insurance policies and patient workflows
- Experience with VA Community Care referrals, authorizations or documentation
- Personal injury experience, including communication with attorneys, adjusters and patients and PI referrals
- Experience presenting financial options, collecting payments or discussing treatment costs
- Marketing, sales, business development or community-outreach experience
- Strong relationships or involvement within the Fort Worth or Benbrook community
- Bilingual English/Spanish skills
- Experience in a growing small business where team members take ownership beyond their basic job descriptions
Chiropractic experience is a major plus, but character, capability and follow-through matter most.
You May Be Our Rockstar If You:
- Work quickly without sacrificing accuracy
- Are exceptionally organized and detail-oriented
- Follow through and close loops without being chased
- Remain calm, positive and resourceful during busy periods
- Communicate confidently and professionally with patients
- Are comfortable discussing money and collecting payment
- Can prioritize multiple responsibilities without losing track of details
- Take initiative while still following established policies and procedures
- Enjoy marketing, building relationships and helping a business grow
- Are dependable, coachable and accountable
- Think like an owner and consistently look for ways to improve the patient experience and the practice
This Position Is Not a Fit If You:
- Need frequent reminders to complete assigned work
- Struggle with speed, accuracy or attention to detail
- Avoid difficult conversations about balances or financial responsibility
- Wait to be told about every next step
- Become easily overwhelmed in a fast-paced environment
- View marketing or community outreach as “someone else’s job”
- Want a position where simply showing up is considered success
What We Offer
- A meaningful role in a growing, patient-focused healthcare business
- The opportunity to make a visible impact on the success of the clinic
- Training and professional development
- A supportive, collaborative team environment
- Opportunities for increased responsibility based on demonstrated performance
- Employee chiropractic and wellness benefits
- Competitive compensation based on experience and demonstrated ability
Schedule: Requires some flexibility. Tentative schedule could be Midday-Close Monday, Tuesday, and Friday open to close Thursday, and a couple Saturdays/monthCompensation: $21–$23 per hour, based on directly relevant experience with opportunities for performance-based growth as responsibilities and results increase. PTO, paid holidays, etc. Location: Southwest Fort Worth/Benbrook area
Please include the phrase “I close the loop” in your application so we know you read the entire posting.
We are being highly selective. We will only add this position when we find someone who brings the speed, accuracy, ownership and energy our patients and team deserve.
HealthSource Chiropractic of Southwest Fort Worth is an equal opportunity employer.
WHAT WE DO:
At HealthSource Chiropractic, we don't just focus on chiropractic care—we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love– pain free.
We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information.
JOIN THE HEALTHSOURCE TEAM AND…
- Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care– in order to provide each patient with a unique treatment care plan!
- Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career.
- Build a rewarding career with substantial earning potential
- Experience a practice environment that feels like home, with colleagues who feel like family.
- Spend your days in a professional, inviting clinic and foster meaningful connections with patients.
- Help patients achieve optimal health and wellness each day.