Job Description
Position Summary
Education:
- Supervises and leads daily administrative operations of a clinical service.
- Supervises and leads work of support staff, overseeing the clinical administrative support services for department. Plans, prioritizes and delegates work assignments and monitors performance, providing feedback and guidance as needed. Recommends, implements and maintains interoffice systems/policies and procedures; and assists in development and implementation of departmental administrative policies and procedures. Trains and orients new personnel and communicates changes in hospital and departmental policies and procedures.
- Monitors clinic activity to ensure the best possible patient experience. Assists the staff with resolving customer service and scheduling issues. Responds to patient’s concerns and needs, offering the best possible appointment options and resolution. Responds to situations requiring escalated service response.
- Monitors and maintains department electronic and paper recordkeeping systems, including highly sensitive/critical administrative and financial data and employee information. Oversees input of information into computer databases and spreadsheets, monitors data validity and compiles, prints and distributes periodic reports and other information as needed. Evaluates, recommends and implements changes or upgrades in systems as appropriate. Serves as a Super User for clinical floor and participates in Joint Commission/Environment of Care preparations and rounds.
- Collects and compiles data from diverse sources, performs calculations, creates spreadsheets, graphs and charts, prepares analyses for supervisor's review and performs other related duties as assigned.
- Organizes and maintains daily administrative operations of department. Prepares, verifies and monitors departmental payroll and maintains related records. Prepares periodic reports and documents to comply with hospital, governmental, regulatory and/or funding agency requirements, according to established schedules. Monitors employee review dates, terminations and other personnel actions and initiates required forms and documents. Initiates, routes and tracks administrative forms such as purchase orders and payments.
- Monitors and maintains department supply inventory and computer equipment. Purchases standard departmental supplies and equipment repair services within established budget allocations. Evaluates and recommends purchase of equipment and non routine supplies. Serves as liaison to support service departments to request and coordinate provision of needed services.
- You may be asked to assume additional duties based on business needs.
Education:
- Associate's or equivalent experience. Bachelor’s preferred
- 2 years of relevant experience
- Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
- Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Numbers & Facts
| Location | Boston, MA |
Skills
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