FT - Chief Administrative Officer - City Mayor's Office

CHIEF ADMINISTRATIVE OFFICER

DEPARTMENT: Mayor's Office

DIVISION: Mayor's Office

PAY:CAO210: 164,446.71 to $238,447.73 Annual Salary

FLSA STATUS: Exempt, Non-Merit, Full-Time, Eligible for Benefits

GENERAL PURPOSE

This position is responsible for formulating, establishing, administering, and directing the City's financial and administrative strategy. This role provides executive leadership by coordinating interdepartmental services, advancing problem-resolution initiatives, and guiding strategic planning efforts. The Chief Administrative Officer manages the operations and activities of the City of Ogden with close collaboration and oversight of the City departments, Management Services, Public Services, Community and Economic Development, Fire, Police, and the City Attorney.

This position operates under the general administrative direction of the City Mayor. The position exercises broad authority and direct supervision over management, supervisory, professional, technical, and clerical personnel, ensuring organizational alignment, operational excellence, and the effective delivery of municipal services. Receives general administrative direction from the mayor. Exercises direct supervision over management, supervisory, professional, technical, and clerical staff.

ESSENTIAL JOB FUNCTIONS

• Directs and executes the mayor's strategic initiatives to optimize and elevate City operations.
• Oversees and evaluates the performance of each of the Department Executive Directors, conducting performance evaluations of the Executive Directors based on established outcomes and metrics.
• Reviews operations to ensure adherence to laws, legal requirements, City ordinances, City Policy, and ethical standards.
• Chairs the Mayor's department meetings to maintain focus on strategic goals and ensure the dissemination of critical information, which is essential to attain strategic objectives.
• Facilitates individual and group meetings with department directors and external stakeholders to align efforts, resolve issues, and implement new programs.
• Provides direction and establishes goals/KPIs for Department Directors.
• Leads and evaluates a team of high-level finance and administrative professionals involved with strategic planning, budget and policy formulation, revenue generation, accounting and controls, investment and cash management, procurement and property transactions, information, records, and human resource management.
• Maintains primary responsibility for executive-level management and policy development.
• Develops and utilizes long-range budgeting models to forecast fiscal risks and align resources with strategic priorities
• Ensures operating policy and financial practices that are optimal for meeting the city's purposes, and are in keeping with laws, ordinances, ethics, and generally accepted standards.
• Preserves the city's financial integrity; maintains its good standing with creditors, financial rating organizations, and government programs.
• Continuously improves employee relationships up, down, and across departmental lines, to strengthen cooperation and service integration.
• Fosters and maintains productive relationships with employees and employee organizations, promoting and fostering collaborative approaches to ensure employee input and identification with strategic objectives.
• Keeps the Mayor, City Council, and Department Directors informed on matters related to policy and budget.
• Recommend effective action when appropriate for avoiding or resolving problems or capitalizing on opportunities.
• Provides training and resources to implement and promote the improvement of processes and the curtailment of waste.
• Assumes full management responsibility for the City of Ogden operations, services, and activities, including the departments of Management Services, Public Services, Community & Economic Development, Fire, Police, and City Attorney; recommends, reviews, and administers policies and procedures.
• Manages the development and implementation of city department goals and KPIs, objectives, policies, and priorities for each assigned service area.
• Establishes, within city policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
• Plans, directs, and coordinates, through subordinate-level directors, the work plan for all city departments; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with division and department directors and their staff to identify and resolve problems.
• Monitors and addresses workload, administrative, and support systems and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
• Oversees and participates in the development and administration of the city budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; understands and approves expenditures and implements budgetary adjustments as appropriate and necessary.
• Explains, justifies, and defends city programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
• Represents the City in intergovernmental and external relations, ensuring coordination of activities with municipalities, counties, agencies, and organizations.
• Oversees grievance hearings, analyzes case information, and renders decisions in accordance with policy.
• Participates in professional associations and meetings; maintains current knowledge of emerging trends and best practices in municipal management and administration.
• Responds to, and resolves, difficult and sensitive citizen inquiries and complaints.
• Negotiates contracts and agreements with representatives of other governmental agencies and businesses.
• Responds and defends city policies and procedures.
• Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
• Advances safety and risk management practices; implements strategies to reduce risk and liability.
• Attendance and punctuality are essential functions of this position. Employees are required to work as a team, frequently meet with co-workers and supervisors, communicate in person with the public during office hours, and use on-site equipment.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least twelve years of increasingly responsible experience in business management in a public agency, particularly in areas related to finance and administration.
• Equivalent to a bachelor's degree in business administration, Public Administration, Organizational Communication, Finance, or a related field.
• An equivalent combination of the above-stated work experience and education is acceptable.

SPECIAL REQUIREMENTS

• Possession of, or ability to obtain, a valid Utah driver's license within 180 days from the date of hire.
• Employees will be required to complete NIMS IS100, IS200, IS700, IS800, IS703, IS706, IS2200 within the first year of hire.
• Within two years of hire ICS300, ICS400, G191, G2300 courses are required to be completed.
• This position may also be assigned to complete the IEMC course if assigned.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- (Computer, Bike & Exercise equipment loans)
• Wellness Program
• Tuition Reimbursement

OGDEN CITY FULL JOB POSTING ATTACHED AS PDF