Accounting, Accounting Close, Accounts Payable, Accounts Receivable, Balance Sheet, Billing, Bookkeeping, Cash Flow, Detail Oriented, Disbursements, Expense Management, Financial Analysis, Financial Reporting, Financial Statements, Financial Systems, Generally Accepted Accounting Principles (GAAP), Intuit Quickbooks, Inventory Levels, Inventory Reports, Inventory Transactions, Journal Entries, Multiplatform/Cross-Platform, Multitasking, Operational Strategy, Organizational Skills, Process Development, Reconciliation, Record Keeping, Revenue Recognition, Slack, Team Player, Time Management, Vendor/Supplier Management, Vendor/Supplier Selection
Full- Charge Bookkeeper (Part-time- hybrid schedule)
Role Overview:
We re looking for a dynamic bookkeeper who thrives on challenge and brings a can-do attitude to every task. Of course, you ll need to be conscientious, detail-oriented, and trustworthy. You desire to collaborate across the company to create processes and forge frontiers to maintain stability for our growing company. You enjoy providing quality service to our internal customers, our very own colleagues. You find great satisfaction in the timely capturing of daily transactions to create clarity from financial activity. Your efforts produce consistent outputs which empowers our data driven decision-making! We work across several tech platforms and you ll play a central role in ensuring an accurate, single source of truth across all of them.
Mission:
This role serves as a trusted steward of financial data which helps strengthen our operational health. Significant contributions include all transaction-level duties, day-to-day accounting activities, P-Card management, monthly close activities, financial reporting and meticulous record keeping. Precision, accountability and proactive support in helping to build new processes and maintain our financial foundation is critical for our growth trajectory.
Outcomes:
Revenue and Accounts Receivable
- Setting up and releasing billing schedules for customers
- Invoicing billable transactions to customers
- Past due reminder communication
- Occasional bank runs for check deposits
Disbursements and Accounts Payable
- Entering new vendors to QBO & Buildertrend as needed
- Vendor Management
- Supplier bill entry to the correct system
- Bill vs PO matching and approving for disbursement
- Monthly vendor statement reconciliation
- Process disbursements weekly and as needed
- Review and approve all transactions in Ramp, ensuring completeness
- Manage expense import from Ramp into QBO
Accounting Duties
- Month End Close Process
- Document retention and meticulous filing
- Reconcile Balance Sheet Accounts
- Recording monthly inventory transactions
- Calculate and post journal entries for revenue recognition, interest, etc.
- Verifying financial accuracy across systems
Financial Reporting
- Refresh weekly Job Status template
- Refresh bi-weekly Cash Flow template
- Monthly, quarterly, and annual financial statements
- Prepare other financial analysis as requested
Project Work:
- Support or champion Ad-Hoc projects
Competencies:
- Attention to detail. Does not let important details slip through the cracks or derail a project.
- Thoughtful Communicator. Intentionality and sensitivity regarding what is and is not communicated while speaking with Customers, Subcontractors, and Suppliers.
- Honesty/Integrity. Does not cut corners ethically. Earns trust and maintains confidence.
- Persistence. Tenacity and willingness to go the distance to get something done.
- Organization and planning. Highly organized which enables scalability, proactive planning for upcoming requirements. Focuses on key priorities.
- Teamwork. Reaches out to peers & supervisors to create a collaborative work environment.
- Fast Pace and Flexibility. Must be able to multi-task in a fast paced and evolving role.
Basic Qualifications:
- Education: Associates degree in Accounting preferred. Bookkeeping, QB Pro Advisor, or equivalent professional certifications
- Must have strong experience with accuruals and thorough understanding and ability to walk-through process of debits and credits and handle and correct discrepencies
- 8+ years of full-cycle bookkeeping or accounting experience
- Proven responsibility for month-end and year-end close processes
- Intermediate knowledge of GAAP
- Proficient with Office 365, Google Workspace, Buildertrend, Ramp, Zoom, Slack
- Moderate to advance experience with QuickBooks Online and Excel required
Duties Subject to Change
- Duties and responsibilities for this role may change annually or as needed to align with strategic goals and operational direction. Ample discussions will be provided prior to any changes.
Length: Contract-to-Direct
Pay: $25.00/hour- $30.00/hour (depending upon experience)
Schedule: Hybrid (at least one day in the office). Part-time (approx 10-15 hours/week). Schedule is flexible, between the hours of 8:00 AM- 5:00 PM Mon-Fri. Hours are expected to grow to full-time as the company grows, this is not a guarentee.