Full Charge Bookkeeper (Payroll/AP/AR)

Position Summary

We are seeking an experienced Bookkeeper to join our growing construction organization. This individual will oversee the day-to-day accounting functions while supporting payroll, AP/AR, union reporting, HR administration, and general office operations. The ideal candidate is detail-oriented, highly organized, and comfortable working independently in a fast-paced construction environment.

This is an excellent opportunity for someone who enjoys taking ownership of the accounting process and being a key contributor to the success of the business.

Essential Responsibilities

Accounts Receivable

• Prepare and process customer invoices, including AIA and progress billings
• Monitor outstanding receivables and proactively manage collections
• Apply customer payments and reconcile accounts
• Resolve billing discrepancies with customers and project managers

Accounts Payable

• Process vendor invoices accurately and timely
• Match purchase orders, invoices, and receipts
• Prepare weekly check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies

Payroll & Union Reporting

• Process weekly or bi-weekly payroll using Paychex and/or ADP
• Maintain accurate employee payroll records
• Prepare and submit certified payroll reports as required
• Complete union reporting, including dues, pension, health & welfare, and apprenticeship contributions
• Ensure compliance with applicable payroll regulations

General Accounting

• Perform bank and credit card reconciliations
• Maintain the general ledger
• Prepare journal entries and month-end closing activities
• Assist with financial reporting and budgeting
• Support year-end audits and tax preparation
• Maintain accurate accounting records and documentation

HR & Administrative Support

• Coordinate employee onboarding and new hire paperwork
• Maintain personnel files and employee records
• Assist with benefits administration and employee documentation
• Support HR compliance and general office administration

Qualifications

• Minimum of 5 years of full-charge bookkeeping or construction accounting experience
• Previous experience within the construction, service, or contracting industry strongly preferred
• Strong understanding of:
  • Accounts Receivable
  • Collections
  • AIA billing
  • Progress billing
  • Accounts Payable
  • Payroll processing
  • Union payroll reporting
• Ideally Experience with:
  • QuickBooks
  • Sage
  • ServiceTrade (preferred)
  • Salesforce (preferred)
  • Paychex and/or ADP
• Intermediate to advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis
• Excellent organizational skills with strong attention to detail
• Ability to prioritize multiple responsibilities and meet deadlines
• Strong communication and customer service skills

Preferred Qualifications

• Experience with certified payroll
• Familiarity with prevailing wage projects
• Experience supporting project managers and operations teams
• Knowledge of construction job costing

Why You'll Love Working Here 

At Guardian Fire Services, we value innovation and collaboration. Here's what we offer: 

• Competitive Pay: Based on Experience

• Comprehensive Benefits: Health, dental, vision, and life insurance options. 

• Future Savings: A 401(k) plan with employer match. 

• Professional Growth: Opportunities for leadership and career advancement. 

• Work-Life Balance: Generous PTO and paid holidays. 

We Value All Experiences 

We understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable, and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role and encourage you to apply if your experience is close to what we're looking for. 

We also know that diversity of background and thought makes for better problem-solving and more creative thinking, so we're dedicated to adding new perspectives to the team. 

Our Commitment to Diversity 

Guardian Fire Services is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. 

Guardian Fire Services is committed to an inclusive experience for all applicants and will endeavor to make reasonable accommodations in the interview process, to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business. 

How to Apply 

If you're ready to take the lead in shaping HR systems and processes in a growing company, we'd love to hear from you. Apply now to join Guardian Fire Services and make an impact!