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Full-Time Human Resources Coordinator

Ikoniq Inc

Canandaigua, NY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Applicant Tracking System, Background Investigation, Calendar Management, Candidate Pipeline, Candidate Screening, Communication Skills, Compensation and Benefits, Detail Oriented, Documentation, Exit Interviews, Finance, Follow Through, HRIS/HRMS, Health Insurance, Human Resources, Human Resources Processes, Interviewing Skills, Job Fairs, Leadership, Maintain Compliance, Manufacturing, Multitasking, Onboarding, Operations, Organizational Development/Management, Organizational Skills, Payroll Management, People Management, Plan Meetings, Presentation/Verbal Skills, Process Management, Record Keeping, Reference Verification, Scalable System Development, Staff Training, Systems Administration/Management, Time Management, Vision Plan, Writing Skills
LOCATION
Canandaigua, NY
POSTED
5 days ago
Benefits:
  • 401(k)
  • Health insurance
  • Paid time off
  • Vision insurance

HR Coordinator / Recruiting & HR Administrator




Position Overview

We are seeking a detail-oriented and organized HR Coordinator / Recruiting & HR Administrator to support the company’s day-to-day human resources and recruiting operations. This role is ideal for someone who enjoys administrative coordination, candidate interaction, process management, and helping create a positive employee experience.


The position works closely with company leadership to support hiring, onboarding, employee documentation, benefits administration, and HR process coordination across a growing multi-location manufacturing and design organization.


This is an execution-focused role with opportunities for growth as company systems and processes continue to evolve.


Key Responsibilities


Recruiting & Hiring Support


  • Post and maintain job openings through the ATS and recruiting platforms
  • Review resumes and applications for minimum qualifications
  • Coordinate candidate communication and interview scheduling
  • Conduct initial phone screens for select positions
  • Coordinate background checks, references, and pre-employment screenings
  • Assist with recruiting events, job fairs, and employee referral programs
  • Maintain recruiting records and candidate pipelines
  • Support hiring managers and leadership throughout the hiring process


Onboarding & Employee Administration


  • Coordinate onboarding for new hires, including paperwork, orientation scheduling, and system setup coordination
  • Maintain onboarding and offboarding checklists
  • Prepare employee files and maintain accurate HR records
  • Track employee documentation, certifications, and required trainings
  • Assist employees with HR forms, basic policy questions, and benefits information


HR Operations & Coordination


  • Maintain HR calendars, reporting schedules, and meeting coordination
  • Support HRIS, ATS, and employee record management
  • Assist with handbook updates, policy distribution, and documentation processes
  • Help maintain confidential digital and physical employee files
  • Support payroll and benefits coordination with finance and vendors


Benefits & Compliance Support


  • Assist with benefits administration and open enrollment coordination
  • Track compliance trainings and required acknowledgements
  • Support workers’ compensation documentation and leave tracking
  • Help maintain compliance documentation for multi-state operations
  • Coordinate routine HR reporting and audit preparation


Employee Experience & Culture


  • Help foster a positive and professional workplace culture
  • Support employee engagement initiatives and internal communications
  • Assist with company events, trainings, and employee recognition efforts
  • Support exit interview coordination and feedback collection


Qualifications


  • 1–3 years of experience in HR, recruiting, office administration, or related support roles preferred
  • Strong organizational and administrative skills
  • Excellent written and verbal communication abilities
  • Ability to maintain confidentiality and professionalism
  • Comfortable managing multiple priorities and deadlines
  • Digital proficiency with and/or the ability to learn Google Workspace and HR systems/ATS platforms 
  • Experience with HRIS or applicant tracking systems is a plus
  • Manufacturing or multi-location experience is helpful but not required



Candidate Attributes


  • Highly organized and dependable
  • Positive and service-oriented attitude
  • Strong follow-through and attention to detail
  • Comfortable interacting with employees at all levels
  • Eager to learn and grow within HR operations



Compensation & Benefits


  • Full-time position
  • Salary: $50,000 annually
  • Benefits and growth opportunities available based on company structure and eligibility


About the Role



This role is a great opportunity for someone who enjoys supporting people, improving organization, and helping teams operate effectively. The HR Coordinator / Recruiting & HR Administrator will play an important role in supporting hiring efforts, employee experience, and daily HR operations while helping build scalable systems for future growth.







About the Company

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Ikoniq Inc

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