Administrative Management, Administrative Skills, Athletics, Audiovisual, Budgeting, Business Administration, Communication Skills, Documentation, Driver's License, Event Management, Facilities Management, Financial Operations, Funding, Interpersonal Skills, Logistics, Maintain Compliance, Microsoft Office, Organizational Skills, Payroll Management, People Management, Problem Solving Skills, Process Improvement, Purchase Orders, Regulations, Sports, Sports Management, Sports Officiating, Statistics, Time Management, Vehicle Fleets, Willing to Travel
Washington College is hiring a Game Ops Coordinator for its Athletics Department.
Summary:
The Game Operations Coordinator oversees the planning, preparation, and operational execution of all athletic contests, tournaments, and special events hosted by Washington College. This position serves as the primary on-site event manager for assigned sports, ensuring full compliance with NCAA, conference, and institutional regulations. The role balances administrative duties like scheduling of officials and transportation along with hands-on physical production, facility management, and student worker supervision.
Essential Functions:
Event Management & Execution
- Serve as supervisor of game management ensuring the proper pre-game setup, in-game management, and post-game teardown.
- Coordinate game-day logistics for visiting teams, game officials, and referees, including locker room allocations, meals, and parking.
- Schedule, confirm, and update transportation for all away travel within the department.
- Serve as the liaison between the college and ref quest ensuring appropriate official funding is loaded into each team account for prompt official payment.
Personnel & Staff Supervision
- Recruit, hire, train, and schedule a staff of student workers, interns, and part-time game workers.
- Assign staff to key game-day positions, including scoreboard operators, ball crews, statistics personnel, and ushers.
Administration & Compliance
- Ensure strict adherence to NCAA, conference, and institutional rules regarding game management and fan sportsmanship.
- Assist with fiscal operations, including tracking game-day budgets, processing purchase orders, and managing payroll for workers.
- File post-game reports and incident documentation to ensure continuous process improvement.
RequiredQualifications:
- Education: Bachelor’s degree in Sports Management, Athletics Administration, Business Administration, or a closely related field.
- Experience: 1–3 years of experience working in sports management, live event execution, or collegiate athletics operations.
- Skills: Excellent interpersonal communication, strong time management, and the ability to solve complex logistics problems in a high-pressure environment.
- Technical: Proficiency with Microsoft Office Suite; familiarity with athletic scoreboard, audio/visual, or live-streaming systems is preferred.
- Certifications: Must possess a valid driver's license and pass a motor vehicle record check to operate university fleet vehicles.
Physical Requirements
- Ability to stand and walk for extended periods during multi-hour athletic events.
- Ability to lift, carry, and move athletic equipment weighing up to 50 lbs.
- Willingness to work outdoors and endure exposure to varying weather conditions.
Salary: $38,000